Accountant II

Job Description

Job Description

Class Title:  Accountant II (PDS)

Department: Finance

Supervisor: Director of Finance

Supervises: None

Class Characteristics:
Under the general direction of the Director of Finance, prepares and maintains accurate bookkeeping records for the LCADD PDS Program and other programs as needed, including state and federally funded grants; prepares payroll; maintenance of employee files; performs other duties as required.

General Duties and Responsibilities:

Essential :

• Maintain separate general ledger chart of accounts for PDS.
• Codes invoices to proper grant element; matches invoices to purchase orders; follow-up on problem related to invoices.
• Reconciles bank statements for programs other than PDS.
• Make bank deposits as often as necessary.
• Assists public with phone inquiries.
• Draft general office correspondence, assist staff with day-to-day problems.
• Types and fills out miscellaneous forms, labels, etc.; set up files.
• Prepares required records and reports.
• Checks budget to expenditures on PDS program.
• Perform other duties as requested.

Non-essential: None.

DESIRABLE QUALIFICATIONS:

Training and Experience: Associates degree in accounting or related field supplemented by 2 years related work experience, preferably in a not-for-profit organization; additional education may be substituted for experience requirements on a year-for-year basis up to a maximum of two years.

Special Knowledge, Skills and Abilities:

Knowledge:

• Thorough knowledge of basic accounting principles.
• Thorough knowledge of federal and state laws and administrative regulations relating to financial management.
• Thorough knowledge of theories and practices of not-for-profit or governmental financial administration and accounting.
• Thorough knowledge of theories and practices of not-for-profit or governmental financial administration and accounting.
• Thorough knowledge of internal control guidelines, applicable OMB circulars, Common-Rule Federal regulations, federal travel regulations and policy manual for certain grants.
• Thorough knowledge of computer hardware and applicable software programs.

Skills:

• Skill in the use of computer, calculator and other office equipment.
• Skill in reasoning, problem solving, and organization.
• Analytical skills.

Abilities:

• Ability to apply accounting principles and procedures, federal and state regulations, and office procedures, practices, systems, and equipment as applied to financial operations.
• Ability to prioritize work and meet deadlines.
• Ability to prepare financial reports and statements in accordance with predetermined requirements.
• Ability to recognize problems and recommend corrective action.
• Ability to work well with individuals and be flexible.
• Ability to maintain strict confidentiality.
• Ability to maintain a high level of accuracy.
• Ability to establish and maintain effective working relationships with funding agencies, contractors, officers and employees of the agency, and the general public.

ADDITIONAL INFORMATION:

• Instructions: Somewhat general; many aspects of work are covered specifically, but also must use own judgment.
• Processes : Required to occasionally consider different course of action, or deviate from standard operating procedures, to get the job done.
• Review of Work: Work is reviewed as needed.
• Analytical Requirements: Assignments require almost continual analysis of figures, data trends, and results of all kinds, which directly affect the policy of the organization.
• Decisions and Judgments: Making decisions relative to invoice problems and decisions and judgments relative to employee problems.
• Tools, Equipment and Vehicles Used : Normal office equipment (computer, calculator, printers, telephone, etc.).
• Physical Demands: Work is typically performed indoors at a desk or table with intermittent sitting, standing and stooping; must lift light objects (less than 25 pounds).
• Contacts: Public and internal contacts are a requirement.          
• Confidential Information: Regular use of confidential information is a job requirement.
• Mental Effort: Heavy.
• Interruptions: Constant.
• Special Licensing Requirements: None.
• Availability: N/A.
• Certification Requirements: None.
• Additional Requirements : None.

Overtime Provision To be determined by current federal and state regulations..

AGENCY EXPECTATION STATEMENT:

In the performance of their respective tasks and duties all employees are expected to:

• To be knowledgeable and follow all policies and procedures set by LCADD.  Support the overall work and functions of LCADD.
• Interact professionally with other employees, customers/clients, outside agencies and the community.  Show dedication to meeting the expectations and requirements of internal and external customers.
• Show commitment to the LCADD region and accountability and ownership of work.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with supervisor, fellow employees and organizations.
• Perform quality work within deadlines with or without direct supervision.

The above is intended to describe the general content of and the requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, requirements or responsibilities.