Counseling Secretary (full-time) - Urbandale Middle School

Counseling Secretary

Classification: Classified

FLSA Status: Non-Exempt

Immediate Supervisor: Building Principal

Receives Guidance From: Building administrators, district leadership

Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees.

Qualifications (Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)

Skills, Knowledge, and Abilities

• Ability to operate a variety of standard office equipment including computer, printer, copy machine, scanner, fax machine, telephone, etc.
• Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
• Ability to create, format, and edit written communication that is clear and professional.
• Ability to work independently, efficiently, and meet deadlines.
• Ability to be well organized and customer service oriented.
• Ability to accurately use and maintain databases.
• Ability to fluently use software such as Microsoft Office, Excel, Powerschool and Google apps.

Education

• At least one year of specialized training beyond high school.

Experience

• Two to three years of secretarial, administrative or office management experience involving computer entry and records management experience.

Equipment

• Office equipment such as two-way radios, cell phone, tablets, laptops, multi-line phone system, fax machines, copiers, computers, etc.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Serve as counselor's receptionist; greets staff, at times parents, substitutes and student.
• Must be able to multitask in a busy environment.
• Assist counseling staff as needed during peak load.
• Maintain annual calendar for counseling office.
• Maintain accurate student records.
• Create signs, brochures, flyers, and slides for TV to advertise counseling information.
• Assist with set-up for ACT administration for National Test Dates.
• Order and maintain adequate supplies, instructional materials, office materials and items for the counseling office.
• File current student information in cumulative files.
• Must be able to interact in a positive manner with students, faculty, parents, and other staff members.
• Maintain a reliable attendance record.
• Maintain confidentiality.
• Other duties as assigned.

Supervision of Others

• None

Physical Requirements

• Repetitious bending, lifting, and hand movement.
• Ability to work while standing, moving and/or walking.
• Drug, tobacco, and alcohol-free while working.
• Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
• Ability to operate a motor vehicle used to travel between sites.

Working Conditions

• Majority of work is performed in an office or school setting.
• Occasional meetings outside the school day.
• Occasional exposure to body fluids, fumes, noise, and hazardous materials and emergency situations.

Terms of Employment

• At-Will Employee
• Letter of Assignment
• Per Board Policies and administrative guidelines
• Performance evaluated annually