Area Office Administrator - Columbus City, OH

Summary This position provides administrative support, enabling the Young Life field ministry area office to function in an organized and efficient manner. Essential Duties Answer correspondence, do filing, and prepare mailings. Answer phones and respond to voicemails, e‑mail and phone calls in a timely and professional manner. Gather articles, pictures, layout, production, mail, etc. for newsletters from area staff; create club/event postcards, flyers, and/or maps. Send prayer e‑mails, monthly updates, personal support mailings; create and maintain area M‑Site; send thank‑you letters to donors. Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports; pay bills and submit receipts. Maintain contact databases, including updating donor database, entering club card data into kid database, updating parent database, maintaining newsletter recipient list, banquet invitation list, Palm/Outlook contacts, and e‑mail distribution lists. Track and report vacation, sick and personal days for eligible area staff; submit timesheets for hourly staff; complete personnel action requests and required documents for hiring or terminating staff. Coordinate area meetings (staff meetings, leadership meetings, committee meetings); track camp participation, payments and health forms; send letters to parents about camp sign‑ups, itineraries and health forms; manage fundraiser marketing and construct/distribute camp brochures. Coordinate banquet, golf marathon, auction events: create invitations, sponsor packets, host packets, banquet program, donor cards; track guest lists, table sponsors, RSVPs, and donations; mail invitations and send thank‑you notes to donors. Provide training to area office assistants, directors, committee members and volunteer team leaders on field administration processes and applications. Education High school education or equivalent; associate’s degree preferred. Ongoing education encouraged. Experience Required Previous administrative assistant experience preferred. Typing speed of 55 to 60 words per minute with few errors. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational skills, attention to detail, ability to handle concurrent tasks. Good grammar skills and strong written and verbal communication skills. Ability to maintain confidentiality, basic accounting skills, and detail‑oriented multi‑tasking ability. Proven relational skills with both kids and adults; initiative in developing processes and systems around events, data organization and maintenance. Great customer service skills. #J-18808-Ljbffr