Payroll & HR Support Specialist

POSITION TITLE : Payroll/ HR Clerk Reports to : Business Manager Job Summary: Preparation and maintenance of district payroll and provide clerical support to business services; and other related duties as required. EXAMPLES OF DUTIES/ESSENTIAL FUNCTIONS • Preparation and maintenance of all District payroll. • Process and post time sheets for regular and substitute employees. • Provide confidential services to the Business department. • Maintain, process, and track employment forms including but not limited to earnings or other agencies as requested. • Research and answer payroll related questions. • Maintain, process, and track employee vacation, sick leave, catastrophic leave, and other leaves, including monitoring for compliance with district policy. • Process voluntary deductions. • Maintain, process and track retiree insurance including quarterly invoices and premium collection. • Act as liaison between employee and insurance administrator regarding coverage changes. • Monitor District’s tax-sheltered annuities for withholding limits. • Provide backup clerical support for the business services department as assigned. • Write and print payroll reports, and other related reports. • Keep a record of all employees and their current salary. • Provide salary information to other personnel as assigned. • Perform other duties as assigned. MINIMUM QUALIFICATIONS Education High School Diploma or equivalent Business or Business related degree is preferred Courses in accounting and computer software such as Excel, Word, and Windows Two or more years of general clerical experience including the use of computer software related to payroll KNOWLEDGE AND ABILITIES • Standard office equipment. • Microsoft Excel and Word software programs. • Correct English usage, grammar, punctuation, and vocabulary. • Math concepts. • Tax sheltered annuity compliance rules and regulations. • General clerical skills. • Payroll preparation programs. • Record keeping techniques. • Interpersonal skills using tact, patience, and courtesy. • Public relations techniques. • Oral and written communication skills. Ability to: 1. Perform routine clerical and payroll tasks with speed and accuracy with minimum supervision. 2. Communicate with employees and the public in a patient and professional manner. 3. Work cooperatively with others and independently as required. 4. Perform the tasks of this job description. 5. Write payroll reports. 6. Follow oral and written directions. PHYSICAL DEMANDS AND WORKING CONDITIONS Environment • Indoor office environment subject to frequent interruptions; changing priorities from time to time. Physical Demands • Dexterity of hands and fingers to operate a variety of standard office equipment. • Reaching overhead, above the shoulders and horizontally to file and reach for documents. • Clarity of vision at varying distances to be able to monitor payroll data and individual behavior and to operate a computer and other office equipment. • Verbal, auditory, and written capabilities to effectively communicate in an articulate manner. • Lifting of objects with a strength factor of light work. #J-18808-Ljbffr