Administrative Operations Supervisor

Job Description

Job Description

Help Build the Administrative Infrastructure of a Growing Healthcare Organization

Omega Home Health Care Services is seeking an Administrative Operations Supervisor to help lead and coordinate our growing administrative support team.

This role is ideal for a highly organized, process-oriented professional who enjoys creating structure, improving workflows, supporting employees, and ensuring operational accountability.

The Administrative Operations Supervisor serves as the CEO’s operational extension for day-to-day administrative operations and will play a key role in building scalable systems that support the organization’s continued growth. Additionally, this role will assist executive leadership in building the operational infrastructure, administrative systems, and the workplace environment necessary to support organizational growth and expansion.

What You’ll Do

Administrative Operations

·         Coordinate day-to-day administrative workflows

·         Monitor workflow completion and operational accountability

·         Support administrative process improvement initiatives

·         Maintain workflow documentation and SOPs

Workforce Administration

·         Review employee timesheets and attendance records

·         Monitor attendance trends and workforce utilization

·         Coordinate PTO and leave administration

·         Support staffing coverage and scheduling coordination

·         Review KPI metrics with administrative staff

Team Coordination

·         Support onboarding and orientation activities

·         Coordinate administrative workflow priorities

·         Monitor training completion requirements

·         Assist with cross-training and workforce development efforts

Reporting & Operational Monitoring

·         Review KPI reports and operational tracking tools

·         Monitor productivity and workflow metrics

·         Prepare operational reports for leadership review

·         Conduct employee performance reviews based on KPI reports

Administrative Operations & Office Expansion

• Coordinate office reorganization and workspace improvement projects

• Assist with planning administrative team workspace layouts

• Coordinate furniture vendors, installers, and service providers

• Support office expansion and growth initiatives

• Track project timelines and implementation milestones

• Help create an organized and scalable administrative work environment

What We’re Looking For

Preferred Background

·         Administrative operations

·         Workforce administration

·         Office management

·         Executive support

·         Project coordination

·         Process improvement

Preferred Skills

·         Strong organizational ability

·         Excellent communication skills

·         Attention to detail

·         Accountability and follow-through

·         Process-oriented mindset

·         Proficiency with Microsoft Office applications

·         Experience working with reports, tracking systems, or KPI monitoring

Ideal Candidate Traits

We are looking for someone who naturally:

·         Creates organization and structure

·         Takes ownership of responsibilities

·         Enjoys improving processes

·         Supports accountability and consistency

·         Builds positive working relationships

·         Communicates professionally and effectively

·         Thrives in a fast-paced environment

Why Join Omega Home Health Care Services?

This role offers a unique opportunity to help build the operational infrastructure of a growing healthcare organization.

You will work directly with executive leadership and play a meaningful role in improving administrative efficiency, accountability, and organizational effectiveness.

This position is designed as a long-term growth opportunity with future advancement potential as Omega continues to expand.

Compensation & Benefits

·        $66,000 annually

·         Full-Time position

·         Medical, Dental, Vision, and Life Insurance

·         Professional growth opportunities

·         Direct exposure to executive leadership

·         Opportunity to help shape operational systems and processes

About Omega Home Health Care Services

Omega Home Health Care Services is committed to operational excellence, accountability, continuous improvement, and patient-centered care. We are building scalable systems and processes that support long-term organizational growth while maintaining exceptional service standards.

How to Apply

Please submit your resume and a brief introduction describing your experience in administrative operations, workforce coordination, office management, or process improvement.

We encourage candidates who are highly organized, process-oriented, and excited to help build something meaningful.