Senior Practice Assistant - Prestigious Law Firm
$45 - $48 per hourAtrium
Client Overview A prestigious, highly regarded New York City law firm is seeking an experienced Senior Practice Assistant – Prestigious Law Firm to join their administrative support team. This firm operates in a sophisticated, fast-paced legal environment and is known for its high standards of professionalism, collaboration, and exceptional client service.
The organization is seeking a polished, proactive, and detail-oriented administrative professional who thrives in a demanding legal environment and takes pride in providing exceptional support to attorneys and senior leadership.
Salary/Hourly Rate $45/hr - $48/hr
Position Overview The Senior Practice Assistant – Prestigious Law Firm will provide comprehensive administrative support to Partners and Associates within a busy law firm. This individual will serve as a trusted administrative partner, managing complex calendars, coordinating travel, preparing legal and business documents, handling attorney billing and expenses, and ensuring seamless daily operations.
The ideal candidate will bring at least 7 years of law firm experience, exceptional organizational skills, strong attention to detail, and the ability to anticipate attorney needs while managing multiple competing priorities.
This is an excellent opportunity for an experienced legal administrative professional seeking a long-term opportunity within a sophisticated and highly professional law firm.
Responsibilities Of The Senior Practice Assistant – Prestigious Law Firm
The organization is seeking a polished, proactive, and detail-oriented administrative professional who thrives in a demanding legal environment and takes pride in providing exceptional support to attorneys and senior leadership.
Salary/Hourly Rate $45/hr - $48/hr
Position Overview The Senior Practice Assistant – Prestigious Law Firm will provide comprehensive administrative support to Partners and Associates within a busy law firm. This individual will serve as a trusted administrative partner, managing complex calendars, coordinating travel, preparing legal and business documents, handling attorney billing and expenses, and ensuring seamless daily operations.
The ideal candidate will bring at least 7 years of law firm experience, exceptional organizational skills, strong attention to detail, and the ability to anticipate attorney needs while managing multiple competing priorities.
This is an excellent opportunity for an experienced legal administrative professional seeking a long-term opportunity within a sophisticated and highly professional law firm.
Responsibilities Of The Senior Practice Assistant – Prestigious Law Firm
- Provide high-level administrative support to Partners and Associates, serving as a primary point of contact for internal and external communications.
- Manage complex attorney calendars, schedule meetings, coordinate appointments, and proactively resolve scheduling conflicts.
- Develop a strong understanding of assigned attorneys' preferences, practice areas, clients, and workflows to provide anticipatory support.
- Answer and manage incoming calls, correspondence, and requests on behalf of attorneys.
- Prepare, edit, format, and proofread correspondence, presentations, spreadsheets, memoranda, and other legal and business documents.
- Coordinate complex domestic and international travel arrangements, accommodations, and detailed itineraries.
- Process attorney expenses, reimbursements, and weekly corporate credit card reconciliations.
- Proofread, enter, and maintain attorney time entries within the firm's timekeeping system.
- Assist with monthly client billing, including reviewing, proofreading, and editing invoices and resolving billing discrepancies.
- Process and track vendor and client invoices, check requests, and related documentation.
- Prepare vendor agreements and coordinate supporting materials.
- Maintain attorney business contacts and business development information using CRM systems.
- Coordinate courier services, messenger deliveries, shipping labels, and time-sensitive packages.
- Arrange catering, conference rooms, and meeting logistics for internal and external meetings.
- Assist with planning and coordinating firm events, client meetings, and special functions.
- Conduct research, retrieve relevant news articles, prepare PDFs, and distribute materials as requested.
- Perform document management tasks, including printing, scanning, copying, filing, and maintaining organized records.
- Assist with notarization of documents when necessary.
- Provide backup administrative support to other Practice Assistants and departments.
- Support special projects and additional administrative responsibilities as needed.
- Minimum of 7 years of professional experience working within a law firm.
- Previous experience as a Legal Assistant, Practice Assistant, Senior Legal Administrative Assistant, or similar role.
- Demonstrated experience supporting Partners, Associates, or multiple attorneys in a busy legal environment.
- Strong experience with complex calendar management, scheduling, and travel coordination.
- Experience with attorney timekeeping, expense reporting, billing, and invoice processing.
- Advanced proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
- Excellent document preparation, formatting, proofreading, and editing skills.
- Exceptional organizational skills and meticulous attention to detail.
- Ability to anticipate attorney needs and manage competing priorities independently.
- Strong written and verbal communication skills.
- Professional, polished, and confident demeanor when interacting with attorneys, clients, and senior leadership.
- Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
- Strong analytical, troubleshooting, and problem-solving abilities.
- Ability to work effectively both independently and collaboratively within a team.
- Proactive, flexible, and willing to assist with both high-level administrative responsibilities and routine office tasks.
- Ability to work overtime as business needs require.
- Previous experience within a prestigious, high-volume, or litigation-focused law firm.
- Experience supporting multiple Partners and Associates simultaneously.
- Familiarity with Intapp or similar legal CRM and business development platforms.
- Experience with legal billing, timekeeping, and expense-management systems.
- Experience coordinating complex travel, attorney meetings, and client-facing events.
- Notary Public certification or willingness to assist with notarization needs.
- Demonstrated longevity and success within a professional legal administrative environment.
- Strong ability to build relationships with attorneys and adapt to different working styles and preferences.
- High school diploma or equivalent required.
- Associate's or Bachelor's degree preferred.
- Extensive relevant law firm experience will be strongly considered.
- Atrium Care Package available, including medical insurance options and additional benefits for eligible temporary employees.
- Upon successful conversion to permanent employment, candidates will be eligible for the firm's permanent employee benefits package.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Senior Practice Assistant - Prestigious Law Firm in Hoboken, NJ vacancy
$95k - $115k
...one of the most sophisticated law firms in the United States, with... ...values. What You Will Do: The Senior Research Specialist conducts... ...research tools and resources, assists with training and onboarding... ...department standards and best practices. Assists attorneys and staff...SeniorFull timeWork at officeLocal areaMonday to FridayShift work- ...drive measurable outcomes. As a Sales Practices Associate in Global Payments Sales, you... ...of business priorities. ~ Assist in the evaluation and enhancement of processes... ...any other basis protected under applicable law. We also make reasonable accommodations for...SeniorWork at office
- ...seeking a Research Specialist to join its Library and Research Department in a fully remote role. The position supports Harbor’s law firm clients with high-quality legal research and retrieval services, emphasizing IP matters and use of key platforms. The ideal candidate...SeniorRemote job
- ...A leading Personal Injury law firm in Clifton is seeking an experienced Personal Injury Attorney to join their dynamic team. Candidates should have a minimum of 5 years’ experience on the plaintiff side and be detail-driven and client-focused. Key responsibilities include...Senior
Elgen Staffing
Clifton, NJ5 days ago - ...A prestigious law firm in New Jersey is seeking a Principal or Senior Counsel specializing in commercial litigation to support a robust litigation practice. The ideal candidate will have 7–10+ years of experience managing complex cases independently. The firm offers a...Senior
Offit Kurman
Hackensack, NJ3 days ago $265k - $325k
...litigation boutique is looking for a Senior Litigation Associate to join a... ..., high-stakes matters. The firm represents an elite client... ...opportunity to move beyond motion practice and get real trial exposure,... ...experience from an AM Law 100 firm - JD from a top-20...SeniorAudrey Golden Associates
Jersey City, NJ8 hours ago- ...Senior Litigation Paralegal needed to support prestigious, international law firm. RESPONSIBILITIES: Preparing and updating document binders and electronic case files Managing case calendars Deposition preparation and support Preparation and filing of all...Senior
Green Key Resources
Jersey City, NJ3 days ago - ...As of October 16th, a prestigious law firm is seeking a Senior Litigation Paralegal to join their NY office and work closely with attorneys and other... ...for: Contributing to the daily maintenance of cases, assisting with document production, and working on court filings...SeniorWork at office
Lease & LaBau, Inc.
Jersey City, NJ1 day ago - ...Company Description Ad Astra Law Group P.C. is a litigation-focused law firm that guides clients through complex and... .... Ad Astra emphasizes strategic, practical counseling tailored to the needs of... ...advocacy. Role Description The Senior Litigation Of Counsel will handle...SeniorRemote work
Jobrapido
Jersey City, NJ9 hours ago - ...Wilkes LLP (MSW) is seeking a Senior Commercial Real Estate... ...Transactional Commercial Real Estate practice. Our attorneys represent... ...Include: • Assisting with commercial real estate acquisitions... ...New Jersey's fastest-growing law firms • Collaborate with an exceptional...Senior
Murphy Schiller & Wilkes LLP
Jersey City, NJ3 days ago - ...A leading national law firm is seeking a Senior Construction Litigation Attorney to join its New York... ...construction and casualty litigation practice handling sophisticated matters for insurers... ...to manage matters efficiently. Assist with trial preparation and trial work...SeniorFor contractorsWork at office
Larson Maddox
Jersey City, NJ1 day ago - ...build with data. Role Description: We are looking for a Senior Scheduler to join GagaMuller . You will collaborate with... ...largest mission critical developments while driving planning best practices across multidisciplinary project teams. Responsibilities...SeniorFor contractorsWork at officeLocal area
GagaMuller
West New York, NJ5 days ago $100k - $150k
...Leading Regional Law Firm Senior Litigation Paralegal Midtown Manhattan, NY Salary: $100,000 - $150,000 About the Opportunity... ...preferably within an AmLaw 100 firm or sophisticated litigation practice. Strong knowledge of federal and state court procedures,...SeniorWork at officeJobrapido
Jersey City, NJ2 days ago- ...an opportunity to join a well-respected law firm with a strong presence across leading financial... ...on supporting the Financial Services practice, partnering with lawyers and business... ...position with plenty of exposure to senior stakeholders and the chance to make a real...Senior
Ambition
Jersey City, NJ4 days ago $150k - $240k
...The Role We are seeking a Staff or Senior Staff Research Scientist to lead the design... ...researchers and engineers Establish best practices for experimentation, model development,... ...as outlined by federal, state, or local laws. Compensation Base salary range:...SeniorWork at officeLocal areaRemote workFlexible hoursShift work3 days per week1 day per weekDyania Health
Jersey City, NJ25 days ago- Progressive Pediatrics in New Jersey is seeking an experienced Pediatric Physician Assistant for a long-term role. You will join a physician-owned practice with patient panels ready, and a supervising physician already in place. The role offers full-time (4-5 days/week...SeniorFull timePart timeFlexible hours2 days per week3 days per week
- ...Company Description Pomeroy Law Group PLLC is a boutique law firm that delivers top-tier legal capabilities with a focus on practical solutions and timely results. The firm has particular... ...industries. Role Description The Senior Trademark Counsel – Independent Contractor...SeniorPart timeFor contractorsWork at officeRemote workWorldwide
Pomeroy Law Group PLLC
Jersey City, NJ8 hours ago - ...SUMMARY : The Senior Event Coordinator will work closely with... ...virtual events for a large global law firm. An ideal candidate is... ...setup, and day of management and assistance Nurture relationships with... ..., selection, and employment practices, and to providing reasonable...SeniorWork at officeRemote work
Opensity Solutions
Manhattan, NY3 hours ago - ...Our client is a premier international law firm. They seek a Legal Team Assistant to join their Manhattan, NY office. Responsibilities Collaborate... ...learning and stay current with firm technology and best practices Requirements ~ High school diploma or...Work at office
Jobrapido
Jersey City, NJ3 days ago - ...Senior Counsel / Of Counsel / Partner Opportunities Am Law 200 Firms | Major U.S. Markets | Multiple Practice Areas We are actively working with Am Law 200 firms seeking experienced attorneys for Senior Counsel, Of Counsel, Non-Equity Partner and select Equity...SeniorWork at officeImmediate start
Oculus Group
Jersey City, NJ4 days ago - ...University is seeking a full-time Assistant Vice President. The... ...and management, establish best practice technical guidelines for the... ...classes under federal or state laws. Women, minorities, veterans... ...both non-technical staff and senior leaders.Skilled at prioritizing...SeniorFull time
SUNY Downstate Health Sciences University
Brooklyn, NY6 days ago - ...Senior Corporate & Transactional Attorney | Of Counsel Remote | Nationwide | Independent... ...LAWYERS. FASCINATING WORK. NO ORDINARY LAW FIRM. Love working at the intersection of business... ...knows how to turn complex issues into practical solutions. THE OPPORTUNITY As Senior...SeniorHourly payFor contractorsImmediate startRemote work
Jobrapido
Jersey City, NJ3 days ago $139k - $195k
...Technology leaders.Patient Access Subject Matter Expertise - Bring practical expertise across access-center operations, appointment... ...patient access solutions using CCaaS, conversational AI, agent assist, interaction analytics, workflow automation, digital front-door...SeniorFlexible hoursEXL Service
Jersey City, NJ5 days ago- ...Legal Recruiting Specialist / Senior Specialist A leading law firm is seeking a Legal Recruiting Specialist or Senior Specialist to join its administrative... .... Responsibilities Partner with firm management, practice group leaders, and the Senior Director of Legal...SeniorSummer workFlexible hours
Gloria Geraci & Associates, Inc.
Jersey City, NJ5 days ago $105.3k - $175.5k
...teams to ensure AI and data solutions are practical, impactful, and aligned with... ...information, status with regard to public assistance, citizenship status or any other characteristic... ...applicable equal employment opportunity laws.If you need a reasonable accommodation to...SeniorFull timeLocal areaWork from homeCIGNA
Bloomfield, NJ5 days ago$23 per hour
Job Title Location 56 3rd Street, Hoboken, NJ, 07030, United States Base Pay $23.00 / Hour Job Category Sales Employee Type PT Non-Exempt Contact Information Email ****@*****.*** Description Requirements Summary Skin LaundrySenior$81k - $107.25k
...founding in 2000, the firm has originated and fostered... ..., broadly skilled Senior Research Associate to join... ...experience with best practices related to data documentation... ...protected by law. We recognize that great... ...also be reviewed using AI-assisted screening tools. We do...SeniorContract workFlagship Ventures
Brooklyn, NY4 hours ago- ...and clinical support staff for ColumbiaDoctors . This position will support ColumbiaDoctors, one of the largest multi-specialty practices in the Northeast. ColumbiaDoctors’ practices comprise an experienced group of more than 2,800 physicians, surgeons, dentists, and...Work at office
61st Street Service Corp
Secaucus, NJ3 days ago $65k - $75k
...Watkins is one of the world’s leading global law firms advising the businesses and institutions... ...belong. About the Role The OGC Assistant - Bar Compliance is an integral part of... ...Managing the archive of all attorney practice certificates/certificates of good standing...Full timeWork at officeFlexible hoursLatham & Watkins LLP
Jersey City, NJ4 days ago$120 per hour
...Epiq Counsel is seeking a Senior Litigation Counsel to... ...turn legal risk into practical advice the business will... ...Qualifications JD and active U.S. law license in good... ...12–18 years), at a law firm and/or in an in-house... .... If you need assistance or an accommodation during...SeniorFull timeContract workInterim roleLocal areaRemote workJobrapido
Jersey City, NJ2 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Senior Practice Assistant - Prestigious Law Firm. Be the first to apply!
Related searches
- visual assistant Hoboken, NJ
- career assistant Hoboken, NJ
- baking assistant Hoboken, NJ
- program assistant Hoboken, NJ
- testing assistant Hoboken, NJ
- workshop assistant Hoboken, NJ
- conservation assistant Hoboken, NJ
- collections assistant Hoboken, NJ
- trabajo asistente dental Hoboken, NJ
- credentialing assistant Hoboken, NJ