Household Manager & Family Assistant (with Meal Prep Support)

Household Manager & Family Assistant (with Meal Prep Support)

Location: Newport, RI 02840

Employment Type: Part-Time | 20–25 hours per week (20 hours guaranteed)

Schedule: Monday through Friday, 10:00am–2:00/3:00pm

Compensation: $30–$35 per hour

Start Date: October 2026

Requirements

• Maintain a smoke and fragrance-free environment.
• Must be authorized to work in the United States.
• Reliable personal transportation required (candidate's own vehicle; mileage reimbursement provided).

About Our Family

We're a close-knit, creative, caring family re-locating into our home in Newport with our energetic toddler in tow. We're both remote workers with flexible schedules, and we tend to move through life with warmth, empathy, and a lot of enthusiasm. We're thoughtful, collaborative, and genuinely care about the people around us.

Our home is wellness-oriented at its core. We care deeply about what we eat, how our space feels, and building rhythms that support a calm and healthy daily life. We're creative by nature, which means the organizational and logistical side of running a household isn't always where we shine. We know what we need, and we're looking for someone who can take ownership of it without being asked twice.

We have a regular cleaning team that comes through a couple times a week, so the day-to-day doesn't require heavy cleaning. What we need is someone who can keep things running smoothly in between, get ahead of the details, and bring a sense of ease to our home.

Our little one is in school most of the day, but he's around sometimes, and he's full of energy. We'd love someone who enjoys that kind of environment.

Who You Are / What We're Looking For

You're the kind of person who walks into a space, takes in what needs to happen, and just makes it happen. You're warm, enthusiastic about your work, and take real pride in a well-run home. You have a "type B personality with type A execution" — easygoing and easy to be around, but sharp, proactive, and deeply self-directed behind the scenes.

You think in systems. You don't wait to be told what needs restocking, scheduling, or organizing — you notice it and handle it. You're the kind of person who sees a task all the way through from start to finish without needing to be followed up with. You're a skilled executive functioner who takes mental load off the people around you rather than adding to it.

You're also health minded. You understand the value of a well-stocked fridge, a nourishing meal ready to go, and a kitchen that functions as the heart of a healthy household. Cooking and meal prep aren't just tasks to you — they're something you approach with care and intention and enjoy creating and iterating.

Comfort around an energetic toddler is a must, even though formal childcare is not part of this role. Occasional flexibility for evenings or weekend coverage is a plus.

Key Responsibilities

Meal Support

• Dinner prep three times per week; prepare grab-and-go breakfasts and healthy snacks and lunches for the family
• Prep style includes marinated proteins, washed and chopped fruits and vegetables, and ready-to-use ingredients
• Pack a daily school lunch and snack for the child
• Grocery shopping: own the list, execute the shop, and keep the kitchen stocked
• Kitchen cleanup and maintenance
• Strictly avoid macadamia nuts in all meal preparation (allergy in the household)

Household Organization & Maintenance

• Create and maintain household organization systems throughout the home; identify and improve areas where systems are lacking
• Daily resets and light tidying: dishes, surfaces, high-traffic vacuuming
• Prep the home for the cleaning team
• Organizational projects including labeled toy storage, children's clothing organization, and a functional morning station for the child
• Refresh and maintain the entryway (primary clutter zone)
• Seasonal clothing swaps; coordinate donation send-offs to ThredUp
• Occasional event and guest prep (tidying before hosting, supply runs, etc.)
• Support with packing and unpacking for travel
• Indoor plant care (approximately 2-4 plants)
• Replace batteries, light bulbs, and smoke detector supplies as needed
• Clean humidifiers and air purifiers

Administrative & Personal Assistant Support

• Travel planning and logistics
• Calendar awareness; support for scheduling doctor's and wellness appointments and event coordination
• Receipt and budget tracking for household spending
• General life admin support

Inventory & Errands

• Restock pantry, fridge, and household supplies; manage running supply lists
• Manage household orders and subscriptions as an authorized user
• Handle returns, dry cleaning, gift shopping, mail, and packages
• Break down and remove boxes

Laundry & Linens

• Wash, fold, and organize family laundry
• Special garment care and dry-cleaning drop-off
• Maintain a tidy, well-stocked laundry area

Vehicle Management

• Schedule maintenance for the family vehicle
• Fueling, cleaning, and organizing vehicle periodically
• Track registration and insurance renewals

Vendor & Property Oversight

• Oversee cleaners and contractors when present in the home
• Research and coordinate repairs and comparative quotes
• Seasonal outdoor maintenance: garden bed care and outdoor furniture upkeep as needed

Family Integration

• Ability to play with a toddler during family transitions
• Possibility of picking up toddler from school when family has unforeseen circumstance arise
• Comfort facilitating toddler's play with local grandparent and helping where needed

How to Apply

To apply, please submit a short intro letter, an updated resume, and three professional references with contact information. This role requires a background check.

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