Controller

The Controller owns the day-to-day accounting operation of Dual Fuel Company LLC, a technology-enabled, integrated mechanical, electrical, and plumbing (MEP) company serving multifamily and commercial real estate across the New York metro area. Dual Fuel pairs full-service MEP installation and service with Axxon — our proprietary, in-house building controls and monitoring platform — so clients get a single provider for both the systems and the intelligence that optimizes them. Reporting to the CFO, the Controller runs the monthly and annual close, produces accurate financial statements, safeguards the company's cash and controls, oversees job costing and project financials, and manages the accounting team (accounts payable, payroll/certified payroll, and accounts receivable/collections). The Controller is also responsible for payroll, including Prevailing Wage compliance and Certified Payrolls. This is a hands-on leadership role in an exciting, growing company.

Key Responsibilities

Financial Close & Reporting

• Own the month-end and year-end close: sequence tasks, hit the close calendar, and deliver a clean, reconciled trial balance.
• Prepare and review financial statements (P&L, balance sheet, cash flow) with period-over-period and budget-to-actual variance analysis for leadership.
• Maintain the general ledger, chart of accounts, and supporting workpapers to audit-ready standards (US GAAP).
• Prepare and review journal entries — accruals, prepaids, depreciation, deferred items, and adjusting entries.

Cash, Banking & Reconciliations

• Own all bank and account reconciliations (operating, savings, brokerage, money-market, and credit-card accounts) and clear uncleared items promptly.
• Monitor daily cash position and support the CFO on cash forecasting and treasury.

Payroll & Payroll Liabilities

• Oversee accurate, on-time payroll and the reconciliation of all payroll-liability accounts (accrued payroll and vacation; medical, dental, vision, life; HSA/FSA; NYS FLI; SDI).
• Supervise the weekly payroll pre-review checklist and resolve deduction issues (e.g., 401(k)).

Certified Payroll & Prevailing-Wage Compliance

• Ensure compliance with prevailing-wage and Davis-Bacon requirements on public and prevailing-wage projects, including certified payroll report (CPR) preparation, Elations uploads, and responses to compliance-administrator audits.
• Collect and reconcile subcontractor certified payrolls and maintain the CPR status log.

Billing, AR & Collections

• Oversee project and service billing, including installation/WIP billing, intercompany billing, and pay-application vs. invoice reconciliation.
• Direct the collections function, prioritize aged balances and retainage, and resolve invoice corrections, voids, and sales-tax adjustments.

Job Costing & Project Financials

• Own job costing across installation and controls projects — ensure labor, material, equipment, and subcontractor costs are booked to the correct jobs and cost codes.
• Maintain work-in-progress (WIP) schedules and percentage-of-completion revenue recognition; review estimated cost-to-complete with project managers.
• Produce project-level financial reporting — budget vs. actual, cost-to-complete, and margin (fade) analysis — and flag over- and under-billings.
• Track change orders and retainage and ensure they are reflected in job costs, billings, and WIP schedules.
• Partner with operations and project managers on monthly project financial reviews and job-cost accuracy.

Sales Tax & Regulatory Filings

• Prepare and file sales tax returns and book related adjusting entries; support insurance, workers' comp, and NYSIF audits.

Systems & Process

• Serve as accounting owner of the finance systems stack — Sage Intacct (GL/source of truth), BuildOps (operations/billing), Coast (cards), and Elations/LCP Tracker (certified payroll) — including the BuildOps–Intacct integration and resolution of sync failures.
• Build and maintain standard work, SOPs, and the accounting master calendar; drive process improvement and internal controls.

Team Leadership

• Manage, coach, and develop the accounting team; establish standard work for each direct report and hold weekly cadences (including the weekly accounting update).
• Partner with operations, project management, and HR across the Mechanical and Controls divisions.

Qualifications

Required

• Bachelor's degree in Accounting or Finance.
• 7+ years of progressive accounting experience, including full-cycle close and financial statement preparation.
• Prior Controller, Assistant Controller, or Accounting Manager experience with direct-report supervision.
• Strong US GAAP knowledge and demonstrated internal-controls discipline.
• Advanced Excel; experience with a mid-market ERP.

Strongly Preferred

• Construction / MEP / specialty-contractor accounting experience (job costing, WIP, retainage, AIA-style billing).
• Prevailing-wage / certified payroll experience and familiarity with Elations / LCP Tracker
• Sage Intacct and BuildOps experience.
• CPA.