AUDIO DEPARTMENT - OPERATIONS MANAGER (INVENTORY / LOGISTICS)

⚙️ ⚙️ AUDIO DEPARTMENT - OPERATIONS MANAGER (INVENTORY / LOGISTICS)

Location: Calumet City, IL | Full-Time | Salaried + Benefits

The Audio Operations Manager (Inventory / Logistics) is responsible for the management, organization, movement, maintenance, and readiness of all audio department assets, inventory, and logistical operations.

This position serves as the operational hub between project management, warehouse operations, logistics, purchasing, vendors, and field execution teams to ensure equipment, personnel, and resources are available and properly coordinated for successful project execution.

Responsibilities include inventory management, asset tracking, sub-rental coordination, purchasing support, equipment maintenance oversight, operational planning, workflow development, and logistical support throughout all phases of project execution.

In addition to office-based planning and inventory management responsibilities, this position is expected to actively support warehouse operations, project preparation, truck loading, equipment movement, load-ins, load-outs, inventory verification, client support, and other operational activities as required. The Audio Operations Manager is expected to contribute wherever needed to ensure the successful execution of projects and the overall success of the company.

This position performs a combination of operational, administrative, logistical, technical, and field-based duties and may be assigned additional responsibilities by management as business needs require.

Maintain accurate and up-to-date inventory records for all audio assets utilizing asset tracking, scanning, and inventory management systems.

Develop, implement, and enforce equipment check-in, check-out, and accountability procedures.

Track the complete lifecycle of equipment from acquisition through deployment, maintenance, repair, and retirement.

Conduct routine audits and inventory verification processes to ensure accuracy and accountability.

Monitor equipment condition, service history, and maintenance schedules to ensure all equipment remains show-ready and operational.

Support continuous improvement of inventory tracking systems, workflows, and reporting tools.

Coordinate the movement of equipment between warehouses, venues, vendors, repair facilities, and project locations.

Oversee prep schedules, truck packs, equipment allocations, and deployment timelines.

Identify potential inventory conflicts and develop solutions through substitutions, cross-rentals, scheduling adjustments, or resource allocation.

Collaborate closely with Logistics, Warehouse, and Project Management teams to ensure efficient project execution.

Maintain visibility into equipment availability and utilization across all active and upcoming projects.

Source, negotiate, coordinate, and manage sub-rental equipment for projects as needed.

Build and maintain productive relationships with rental partners, manufacturers, vendors, and service providers.

Track all incoming and outgoing rental equipment to ensure accountability, accuracy, and timely returns.

Review rental costs, availability, and logistical considerations to support efficient project planning.

Assist in evaluating vendor performance and identifying strategic partnerships that benefit company operations.

Recommend equipment purchases based on inventory utilization, operational requirements, and departmental growth objectives.

Assist leadership with budgeting, forecasting, and long-term capital planning initiatives.

Monitor consumable inventory levels and coordinate purchasing activities as necessary.

Research new products, technologies, and equipment solutions that improve operational efficiency and project capabilities.

Support warranty claims, repairs, vendor communications, and equipment replacement planning.

Support warehouse preparation, project staging, quality control inspections, and equipment verification processes.

Participate in equipment testing, system preparation, packaging standards, and deployment planning.

Help develop and maintain operational procedures that improve efficiency, accountability, and consistency.

Assist in ensuring projects leave the warehouse fully prepared, accurately packed, and ready for successful execution.

Promote best practices related to inventory handling, transportation, storage, and equipment care.

Provide operational support during load-ins, rehearsals, show execution, and load-outs as required.

Assist crews with equipment coordination, troubleshooting, deployment logistics, and project execution support.

Serve as a resource for inventory, equipment availability, and logistical challenges that arise during project execution.

Represent Technotrix professionally while interacting with clients, venue personnel, vendors, and production partners.

Travel and work on production events as business needs require.

Support continuous improvement initiatives throughout the Audio Department.

Assist with development of inventory systems, warehouse workflows, equipment standards, and operational processes.

Provide guidance and support to warehouse personnel, technicians, and project teams regarding inventory procedures and equipment management.

Contribute to strategic planning efforts involving inventory growth, fleet utilization, warehouse efficiency, and operational scalability.

Promote a culture of professionalism, accountability, safety, and operational excellence.

Perform any additional duties, responsibilities, assignments, or operational functions as directed by management in support of company operations, project execution, client service, and departmental objectives.

Support company operations across departments when business needs require additional leadership, technical expertise, logistical support, or operational assistance.

Participate in special projects and initiatives that contribute to the overall success of Technotrix and its clients.

7+ years of experience in live event production, warehouse operations, inventory management, logistics coordination, or related operational leadership roles.

Strong understanding of professional audio systems, deployment workflows, equipment maintenance practices, and inventory management principles.

Highly organized and process-driven with exceptional attention to detail.

Experienced in asset tracking systems, inventory controls, purchasing processes, and logistical coordination.

Comfortable balancing administrative responsibilities with hands-on operational and field support activities.

Strong communication, leadership, and problem-solving skills.

Committed to continuous improvement, accountability, and operational excellence.

✅ Competitive salary, health insurance, PTO, and benefits.

✅ Leadership role with significant impact on company operations and project success.

✅ Opportunities to influence inventory systems, logistics strategies, workflow development, and operational growth.

✅ Work alongside passionate professionals on concerts, corporate events, festivals, broadcasts, and special events.

✅ Be part of a company that values innovation, teamwork, accountability, and technical excellence.

The Audio Operations Manager (Systems & Design) owns the technical deployment strategy — how equipment is configured, documented, prepared, and utilized to achieve project objectives.

The Logistics & Inventory Manager owns the physical equipment lifecycle — what we have, where it is, how it moves, and how it is maintained.

Together, they transform project concepts into successful productions by ensuring both the equipment and the execution are fully aligned.