TEMPORARY Senior Curriculum Analyst

TEMPORARY Senior Curriculum Analyst

Salary: $37.58 - $46.22 Hourly
Location: Clovis Community College, CA
Job Type: Temporary
Division: CCC Office of Instruction
Job Number: 202500182-T
Closing:

General Purpose

Under general supervision, coordinates the development, review and approval of college curriculum; provides administrative and technical support to the Office of Instruction and Curriculum Committee; ensures class schedules are accurate and comply with state and District rules and regulations; prepares a variety of reports and performs quality assurance tasks associated with curriculum development at the college and District level; staffs committees; takes and posts agendas and minutes; and performs related duties as assigned.

Essential Duties & Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Provides input in selecting, training and providing day-to-day lead work guidance and direction to other department support staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical, legal and regulatory requirements.
• Provides input to the supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the District's mission, goals and values.
• Provides information, instruction and training on work processes, coding, tracking, reporting and technical procedures to Instructional Administrative Assistants and to Curriuclum Analysts; develops and implements changes in processes, procedures and coding; provides group and one-on-one training opportunities.
• Acts as a liaison to other colleges in the District regarding curriculum; oversees changes to District-wide course coding and taxonomy and provides technical assistance to other colleges in determining proper coding; makes recommendations to resolve issues of transferability of courses between colleges within the District and escalates them to Vice President of Instruction for final resolution.
• Aggregates, analyzes and audits class schedule reports from all instructional departments for the upcoming academic year and instructional periods using specialized class scheduling software; calculates all section contact hours; ensures accurate usage of funding codes and calculates departmental/program billing; coordinates with divisional deans to correct errors or conflicts.
• Audits full and adjunct faculty load reports; ensures loads are balanced and within maximum load hour equivalency (LHE) range; verifies non-instructional loads are entered and correctly coded; notifies division deans and assists in resolution of load calculation issues and non-compliance with bargaining agreements and the California Education Code; verifies accuracy of faculty payroll reports.
• Evaluates new and modified curriculum proposals to ensure federal, state and College guidelines are met; oversees the status tracking of curriculum proposals throughout the approval process and resolves escalated issues; prepares submissions reporting curriculum activity including courses and certificate/degree programs; submits approved courses and programs to the Chancellor's Office and accrediting commissions and responds to requests for additional information; notifies departments of approval results.
• Provides support to the Curriculum Committee and associated work groups; researches, prepares and distributes agendas for committee meetings; attends meetings; ensures minutes are accurately transcribed and posted in accordance with applicable regulations/policies; initiates and tracks follow-up to committee recommendations; prepares curricular actions and reports for consideration by the Educational Coordination and Planning Committee and the Board of Trustees.
• Assists the Curriculum Committee Chair with coordination of course review and course outlines for regular annual review; tracks completion of review processes and updates information in the course curriculum database; summarizes changes in curriculum approved by the Curriculum Committee and creates curriculum packets for the Educational Coordination and Planning Committee; submits recommended changes to the Board of Trustees for final approval.
• Coordinates the development of curriculum process timelines across the District; provides information and assistance to Curriuclum Analysts, faculty, staff and administrators regarding timelines, policies and procedures related to curriculum development including the California Community College System Office requirements for course and certificate/degree development, course outline reviews, prerequisite validation, course repeatability, unit value and cross listing; researches requirements and supplemental information as needed.
• Provides technical training, support and assistance to deans and faculty regarding the preparation of curriculum documents; explains requirements and assists with research, development and submission of documents for new degree programs and certificates of achievement; ensures courses and programs are compliant prior to submission.
• Coordinates, develops and publishes the production calendar for building the course catalog; audits class schedule reports and ensures accuracy of all section hours; coordinates the review and update of policy sections, course descriptions and draft catalog with appropriate departments; reviews and approves catalog for production and distribution.
• Serves as an advanced functional expert for curriculum management software programs and modules; tests and reviews systems upgrades; transfers and reconciles data between software programs; uploads data to the State Chancellor's Office, the California Community College System Office, accrediting bodies and other organizations as needed; sets up user permissions in various databases.
• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.

OTHER DUTIES

• Provides backup for other departments or division office administrative support staff.
• Performs related duties as assigned.

Employment Standards / Minimum Qualifications

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:

• District and College policies and procedures regarding curricula and instructional programs and associated degrees and certificates.
• Advanced knowledge of applicable sections of Title V, various California Education Code sections and Chancellor's Office rules and regulations governing the development of community college curricula.
• College curriculum/course management software programs and system processing procedures, codes and data elements used to build and maintain a master course catalog.
• State and District processes and procedures for the development, review and adoption of courses and instructional programs.
• Modern office practices, procedures and equipment including computers and applicable software programs.
• Rules, policies, procedures and operating practices applicable to class scheduling, calculating faculty loads and contracts, facilities scheduling and related functions.
• District payroll and general accounting system operations, practices and procedures.
• Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation.
• Provisions of the Brown Act and the Public Records Act.
• College and District organization, rules, policies and procedures applicable to departmental and division operations.
• Safety policies and safe work practices applicable to the assignment.
• Board policies, Personnel Commission Rules, Administrative Regulations, Human Resources procedures and collective bargaining agreements.
• Basic principles and practices of employee work guidance and direction.
• Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications.

Skills and Abilities to:

• Interpret and explain complex curricula rules, regulations, standards and policies.
• Accurately enter and reconcile large volumes of highly detailed data; compile, utilize and integrate curriculum information provided by deans, faculty and others.
• Proofread highly detailed course information online and in paper format and identify errors, conflicts, omissions and other problems quickly and with a high degree of accuracy.
• Consultatively provide information and guidance to College faculty and staff on curriculum development, catalog processes and procedures.
• Develop and implement appropriate work processes, procedures and controls.
• Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
• Communicate information accurately and effectively, orally and in writing; comprehend requests for information or assistance; maintain a courteous and tactful manner.
• Compose clear, concise and comprehensive correspondence, reports, studies, agreements, presentations and other written materials from brief instructions.
• Perform research, analyze data and compile a variety of complex administrative and statistical reports and tracking systems.
• Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures.
• Set priorities and exercise sound judgment within areas of responsibility.
• Receive and understand requests for information/assistance; communicate information accurately and effectively.
• Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures.
• Perform mathematical, load and lecture-hour equivalent calculations.
• Maintain confidentiality of District and student files and records.
• Operate a computer and use standard business software.
• Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations.
• Establish and maintain effective working relationships with all those encountered in the course of work.
• Lead and provide work guidance to lower-level staff.

EDUCATION AND EXPERIENCE
An associate degree and at least three years of progressively responsible administrative support experience in curriculum development; or an equivalent combination of training and experience.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
Certain assignments may require a California driver's license and the ability to maintain insurability under the Districts vehicle insurance program.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work.

WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet.
The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.

Assessment Process

Only the most qualified applicants will be invited to interview for the assignment.

To apply, visit

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