Records Specialist

About Us

Dalton State College delivers a transformational education experience in a community serving more than 5,000 students through its two campuses and online programs. A member of the University System of Georgia , we provide access to high-quality bachelor's degrees, associate degrees, and career and teaching certificate programs that are responsive to regional and state needs.

Located about 90 minutes from Atlanta and 30 minutes from Chattanooga, Dalton State is nestled in the foothills of the Appalachian Mountains in northwest Georgia and is surrounded by abundant outdoor recreation opportunities. We attract students from 35 countries and 26 states. Approximately half of our students are first-generation college students. Dalton State is Georgia's first federally-designated Hispanic-Serving Institution (HSI); through this designation, we administer a Title V and a Title III HSI STEM Grant program that benefit all students.

Our mission and values undergird our commitment to creating a sense of belonging for all students and to ensuring their success. Dalton State was ranked #1 in the nation for Student Experience in The Wall Street Journal/College Pulse 2024 Best Colleges in the U.S. rankings and the #2 most recommended institution in the country in 2025. In addition, we are proud to have been recognized in 2024 as one of 75 "Great Colleges to Work For" by ModernThink, along with an Honor Roll distinction.


Job Summary

This position performs specialized duties in support of college registration and records management functions.

A complete application must include:

1. Cover letter
2. Resume
3. List of three professional references: please include full name, job title, organization, phone number and email address, a brief description of relationship with reference. Include current and/or past employer.

Review of applications will begin on July 27, 2026. The position will remain open until filled.

Minimum hourly rate: $18.03/ hour

Benefits Include :

• Healthcare options
• Retirement option: Teachers Retirement Systems (TRS)
• Tuition assistance
• $100 Well-being rewards
• 13 paid holidays
• Paid vacation and sick leave
• Paid parental leave
• Winter break (December holidays)
• USG Benefits

Responsibilities

Assists with student registration processes - 30%
-Processes schedule adjustment forms.
-Assists in registering students in special situations.
-Maintains and updates wait lists.
-Works at front counter first 2-3 weeks of each semester processing schedule adjustment forms, answering general questions, and maintaining lists required by Bursar and Financial Aid.

Processes student documents - 30%
-Scans student documents for processing and indexing.
-Processes transcripts.
-Processes a variety of student verifications.
-Prepares student correspondence.

Assists with processing waivers - 10%
-Downloads/receives waiver residency requests.
-Keeps spreadsheet of requests with documents submitted, timeline, and status or request.
-Works in conjunction with Registrar to review and determine eligibility.
-Communicates with students on status and if additional documents needed.

Assists with graduation - 5%
-Coordinates and assists with graduation ceremony preparations.
-Gathers items for graduation.
-Maintains inventory of graduation supplies.
-Evaluates and processes graduation applications.

Performs a variety of related duties - 25%
-Builds course schedules for eCore and eMajor courses.
-Maintains hard copy files and digital records.
-Assists in the preparation of the college catalog.

Required Qualifications

Educational Requirements
-High school diploma or equivalent required.

Required Experience
-More than one year of related experience is required.

Preferred Qualifications

Preferred Educational Qualifications
-Associates degree.

Knowledge, Skills, & Abilities

KNOWLEDGE
-Knowledge of student records management principles.
-Knowledge of college registration processes.
-Knowledge of academic grading and transcripts.
-Knowledge of computers and job-related software programs.

SKILLS
-Skill in decision making and problem solving.
-Skill in interpersonal relations and in dealing with the public.
-Skill in oral and written communication.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Dalton State College, as determined by Dalton State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of Dalton State College (DSC). As a member of the University System of Georgia, we follow the Board of Regents' policy, which prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any DSC program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institution's ability to achieve its mission and strategic priorities in support of student success.

Dalton State College is an Equal Opportunity Institution. For questions or more detailed information regarding this policy, please contact Dalton State College's Office of Human Resources at View phone number on click.appcast.io. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at View phone number on click.appcast.io.

Other Information

This role is considered a position of trust.

Background Check

• Position of Trust