AP Clerk

Job Title: Accounts Payable Specialist (Part-Time)Job Description

This part-time Accounts Payable Specialist role focuses on accurately processing a high volume of vendor invoices, maintaining organized records, and supporting core accounting activities. You will work closely with vendors and internal teams to ensure timely payments, resolve discrepancies, and contribute to a smooth month-end close.

Responsibilities

• Enter and process a high volume of vendor invoices accurately and efficiently in the accounting system.

• Verify invoice details, including pricing, quantities, purchase orders, and approvals, to ensure accuracy and compliance with internal procedures.

• Match invoices to purchase orders and supporting documentation before posting.

• Ensure invoices are coded correctly to the appropriate general ledger accounts, departments, and cost centers.

• Research and resolve invoice discrepancies, payment issues, and variances in a timely and professional manner.

• Maintain organized electronic and physical accounts payable records for easy retrieval and audit readiness.

• Communicate with vendors regarding invoice status, payment inquiries, and any required follow-up documentation.

• Collaborate with internal departments to obtain approvals, clarify invoice details, and resolve outstanding issues.

• Assist with weekly check runs and ACH payment processing to ensure timely disbursement of funds.

• Support month-end closing activities by providing accounts payable reports and reconciliations as needed.

• Assist with audits by compiling and providing requested accounts payable documentation and reports.

• Perform other administrative and accounting-related duties as assigned to support the finance team.

Essential Skills

• Hands-on accounts payable experience with invoice processing and vendor payment workflows.

• Practical accounting experience and basic understanding of accounting principles.

• Strong data entry skills with high accuracy and attention to detail.

• Proficiency with Microsoft Excel and the broader Microsoft Office Suite for data entry and reporting.

• Ability to perform reconciliations and resolve discrepancies in accounts payable records.

• Comfort working with invoicing and accounting systems to enter, code, and track invoices.

• Effective verbal and written communication skills for interactions with vendors and internal stakeholders.

• Organizational skills to manage a high volume of invoices and maintain well-structured records.

Additional Skills & Qualifications

• Basic accounting knowledge, including debits, credits, and expense coding.

• Prior data entry experience within Microsoft Office applications, particularly Excel.

• An associate degree in Accounting is a plus.

• Experience supporting audits by gathering and organizing financial documentation is beneficial.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Strong problem-solving skills to investigate and resolve invoice and payment issues.

Work Environment

This is a part-time, on-site role with a regular schedule of Tuesday through Thursday from 8:00 a.m. to 5:00 p.m. You will work in an office environment using standard accounting and office software, including Microsoft Excel and other Microsoft Office applications. The position requires being on site full time during scheduled workdays, and parking is available for employees.

Job Type & Location

This is a Contract to Hire position based out of Baltimore, MD.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Baltimore,MD.

Application Deadline

This position is anticipated to close on Jul 3, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.