Fleet Coordinator

Job Purpose This position assists the facilities department with general administrative duties, consumable ordering, inventory management and coordinating vehicle maintenance, expenditures, and repairs for on all company vehicles. Employee will act as a lead in the absence of the facilities management. Essential Job Functions

1. Assume a back-up operational lead when Facilities Manager is unavailable.
2. Operate and maintain Facilities Helpdesk management database system, process, and monitor work orders for repair, preventive maintenance, custodial service
3. Work closely with Facilities Manager in assigning and closing out maintenance work request tickets.
4. Audit monthly fuel receipts for credit card misuse and/or fraud. Report any suspicious activity to appropriate program manager.
5. Facilitate consumable purchase orders, including in-house delivery
6. Maintain basic vehicle upkeep on all company vehicles, including monthly inspection records.
7. Coordinate conference room and lobby set-up requests, office relocations and moving of supplies
8. Perform manual repairs as needed.
9. Conduct general upkeep procedures for landscaping and parking lot.
10. Will collaborate and assist with all levels of personnel within the program to achieve common goals as directed by manager.
11. Communicate any issues related to daily assignments to manager on duty.
12. Attend departmental and agency-wide safety briefings and training sessions as required
13. Participate in department quality planning activities, continuous improvement, logic models, performance metrics.
14. Maintain valid Wisconsin driver's license Valid Wisconsin driver's license, without limitations that are incompatible with duties & responsibilities and a motor vehicle record acceptable to program and/ or contractual requirements
15. Maintain vehicle liability insurance in accordance with agency policy if driving own vehicle