Benefits Specialist HYBRID THREE DAYS IN OFFICE

Job Description

Job Description

Job Description

JOB TITLE:                   Benefit Specialist
REP ORT S TO:                Benefits Manager
DEPARTMENT:             Benefits / Accounting
FLSA STATUS:               Non-Exempt
PAY RANGE:                $26.44 - $31.25 per hour (annually $55,000 - $65,000)
ANTICIPATED CLOSE DATE: 7/10/2026

BENEFITS OFFERED: Employer paid medical, dental, basic life insurance, vision and life insurance, 401(k) with matching after six months, heaps of ancillary benefits options! Partial contribution towards dependent medical as well. EAP fully covered.

Position Overview:
We are seeking a detail-oriented and organized individual to join our team as a Benefit Specialist at our Professional Employer Organization (PEO). In this role, you will be responsible for assisting in the reconciliation of benefits, and supporting the accounting department with tasks related to employee benefits for multiple clients, multiple plans, and multiple vendors. You will play a key role in ensuring accurate and timely processing of financial transactions and reconciliations and provide support for the overall management of our benefits.

Key Responsibilities:

• Benefits Reconciliation:
  • Review and reconcile multiple client’s benefits-related accounts, including health insurance, retirement plans, and other employee benefit programs.
  • Compare internal records with vendor statements to identify discrepancies and resolve any issues in a timely manner.
  • Assist in the monthly, quarterly, and annual reconciliation processes for benefits accounts.
  • Ensure all benefits deductions and payments are accurately.
  • Prepare and assist with billing and payment tracking for benefit providers, taxing entities, and other vendors.
  • Research variances in accounting ledgers and other reports as requested by management

 

• Data Entry and Reporting:
  • Generate reports for internal stakeholders, including HR, finance, and benefits managers, as needed.
  • Assist with tracking and monitoring of open claims and benefits payments.
  • Complete other analysis and accounting-related tasks as necessary to support Benefits and Accounting teams
• Leave administration:
  • Work closely with HRGs to manage the end-to-end lifecycle of leave cases, including determining eligibility, processing required paperwork, and tracking medical certifications and return-to-work dates.
  • Work closely with HRGs to guide employees through their leave options, educate them on pay and benefit impacts, and provide compassionate support during critical life events
• Compliance and Documentation:
  • Ensure compliance with relevant regulations and company policies regarding employee benefits accounting.
  • Maintain up-to-date records of all benefit plan documents and vendor agreements.
  • Assist with internal and external audits, providing necessary documentation as requested.
• Collaboration and Communication:
  • Work closely with HR, Payroll, and other departments to resolve issues related to benefits deductions or account discrepancies.
  • Respond to inquiries from employees, , and other vendors as necessary.

Qualifications:

• High school diploma or equivalent (Associate’s degree in Accounting, human resources, or related field preferred).
• 1-3 years of experience in. Benefits administration, accounting, or payroll.
• Strong attention to detail and accuracy, with excellent organizational skills.
• Proficiency in Microsoft Excel (experience with Prism or another PEO related HRIS a big plus).
• Knowledge of benefits programs (health, dental, retirement) and.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Exceptional computer skills (i.e. Microsoft Office) and the ability to learn and adapt to new systems.
• Use of HRIS systems, preferably related to the PEO industry (we use PrismHR)

Preferred Qualifications:

• Experience in benefits reconciliation and accounting within a PEO or related environment.
• Familiarity with regulatory requirements (ERISA, COBRA, ACA, FAMLI, STD, etc.) related to employee benefits.
• Outstanding interpersonal and client service skills with the ability to work both independently and as part of a team.
• Strong organizational skills, attention to detail and analytical reasoning, and the ability to manage multiple processes and priorities at once.
• Ability to exercise discretion, judgment, tact and poise in handling highly sensitive and confidential information. Excellent written, verbal and interpersonal communications skills.
• Multi-state, multi-plan knowledge and experience
• Expert team player who works egoless to meet our mission:

Provide excellent customized service that exceeds our client expectations with dedicated staff
LEADERSHIP RESPONSIBILITIES:

• None

WORK ENVIRONMENTWhile performing the duties of this job, the employee regularly works in an office setting, three days per week in our Denver office location (Tuesday and Wednesdays are required anchor days) and two days per week remotely.
PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use a computer and phone.POSITION TYPE/EXPECTED HOURS OF WORKThis is a full-time position. Standard days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m.

TRAVEL
None

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

 

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