Finance Analyst

Job Description

Job Description

• Process refund checks and update NIL collections invoices .
• Process OSFA invoices during staff absences, including monthly invoice submission and tracking.
• Track and report postage usage.
• Process and track ECSI-related invoices.
• Maintain accurate spreadsheets for invoice and submission tracking.
• Support the processing of NIL Promissory Note manifests .
• Assist with intake, review, and tracking of documentation related to institutional eligibility for state financial aid programs.
• Order office supplies and assist with mailings, scanning, and document management.
• Respond professionally to calls and inquiries from students and families.
• Coordinate with other DHE work units as needed.
• Provide general administrative and meeting-planning support to OSFA staff.
• Maintain accurate records and information in accordance with established procedures.
• Interpret and apply applicable laws, regulations, policies, and procedures.
• Prepare clear and organized reports, correspondence, instructions, spreadsheets, and other materials.
• Maintain a high level of professionalism, discretion, and confidentiality.
• Adapt to changing priorities and support urgent operational needs and special projects.

Required Skills & Qualifications

• Experience in finance, accounting, financial administration, or administrative support .
• Strong experience with Microsoft Excel, Word, and PowerPoint .
• Ability to create and maintain spreadsheets, reports, and professional documents.
• Strong attention to detail and accuracy when handling financial records and invoices.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to handle confidential and sensitive information professionally.
• Ability to work collaboratively with individuals at different organizational levels.
• Ability to manage multiple priorities and adapt to changing requirements.

Preferred Qualifications

• Experience working in a government, education, financial aid, or public-sector environment.
• Experience with invoice processing, financial tracking, or payment administration.
• Familiarity with state financial aid programs and related documentation.
• Experience working with ECSI or similar financial systems.
• Experience maintaining financial and administrative records.