FISCAL ASSISTANT I

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Requisition No: 821060

Agency: Department of Health

Working Title: FISCAL ASSISTANT I - 64029395

Pay Plan: Career Service

Position Number: 64029395

Salary: $32,760.00 - $37,500.00

Posting Closing Date: 02/02/2024

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**Career Service**

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• Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed. Incomplete applications/resumes will not be considered.

Thank you for your interest in career opportunities with the Florida Department of Health in Citrus County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview.

Your Specific Responsibilities:

The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Citrus County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the healthiest state in the nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness, and Excellence i n all aspects of their work.

This position requires accounting work involving the application of professional accounting techniques to a variety of fiscal transactions. This position is required to comply with Sections 215.422 and 215.86, Florida Statutes and Chapters 69I-24 and 42, Florida Administrative Code. Exercises independent judgment in formulating or assisting with policies and procedures which have a significant impact on the financial administration. Designated “Need to Know” position with access to the following confidential information (i.e.), patient billings, invoices, warrants, contracts, budgets, vouchers, cash receipts, salary transaction reports, and financial reports. Adheres to Citrus County Health Department Confidentiality and Security policies and procedures. Attends Annual Confidentiality and Security Trainings and updates.

Responsible for the incoming and outgoing mail. Incoming mail requires date stamping and distribution daily. Any checks need to be recorded and processed for deposit, enter all checks on a mail log. Outgoing mail requires postage meter and certified mail marked for post office run. Serves as back up courier transporting medications, client records, reports, supplies, equipment. etc. as requested and needed to various departments and agencies. Daily runs to the bank for the deposit, post office or laboratory.

Purchasing Card Champion (WORKS) for Citrus County Health Department. Ensures all employees are up to date with trainings and paperwork. Assist with travel authorization and reimbursements for personnel, ensures compliance with travel policies, and ensures all documentation, justifications, and support verification is attached to support payment. Provides STMS training to new staff as required. Help resolve rejected STMS reimbursement and authorization requests. Mentors DOH-Citrus staff in correct travel reimbursement requirements.

Completes quarterly unannounced cash audits of cash drawers. Submits documentation to Central Offices a minimum of one (1) week prior to the end of each quarter. Completes, as a part of a team, the annual pharmacy audit.

Maintains copier & printer inventory. Acts as liaison with copier leasing companies. Backup for Toshiba monthly print counts. Reports to Accounting Services Supervisor routinely on status of copier leases.

This position backs up the duties and responsibilities of overseeing building maintenance for the sites for the Florida Department of Health in Citrus County (FDOH - Citrus), overseeing and providing the maintenance, repairs, and security. Responsible for monitoring, tracking and accountability of inventory for all equipment, cars, etc. surplus of equipment. Requires independent judgment and decision making. Aware of the Internal Cherwell ticketing system for Facility requests. Serves as backup liaison with the Citrus County facilities and vendors that provide services at both facilities. Coordinates with County maintenance crews and contractors/vendors for all necessary installations, repairs, emergency repairs, and maintenance. Checks and inspects work when completed. Coordinates repairs for medical and office equipment including setting appointments and requesting estimates.

Serves as back-up property custodian for Citrus County property and as a liaison between the FDOH Citrus and Citrus County Asset Manager. Ensures that all property is tagged, and paperwork completed as required. Enters equipment into required databases and indicates location. Coordinates the tagging, accountability, control, transfer and surplus of tangible county property. Maintains a current inventory for all non-IT items on annual inventory. Maintains current working knowledge of policy and procedures relating to management of county-owned tangible property. Assists county staff with inventories of property when requested.

Serves as back-up FDOH - Citrus Vehicle and Key custodian/coordinator maintaining and controlling inventory of building and office keys, tracking their distribution and use, and monitoring use of vehicles to assure efficient use and adherence to maintenance schedules.

Prepares invoices for payment. Redacts confidential information as required for HIPPA on billing documentation requiring such confidentiality.

Other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge of accounting principles, practices, and procedures.

Ability to review fiscal data for accuracy and completeness.

Ability to analyze and interpret accounting data.

Ability to understand and apply applicable rules, regulations, policies, and procedures.

Knowledge of Microsoft Office products (Excel/Word/Outlook).

Strong aptitude for learning new software programs.

Ability to analyze, evaluate and interpret accounting data, prepare/maintain accounting records, and to understand and apply laws, regulations, policies, and procedures.

Ability to communicate effectively.

Ability to have independent judgment and decision making.

Ability to establish/maintain effective working relationships.

Ability to plan, organize and coordinate work assignments as well as possess good problem-solving techniques.

Experience with state accounting systems such as ARIBA, WORKS or STMS a plus.

Qualifications:

Must maintain an active/valid Florida Driver License.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Lecanto - Citrus County

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on us.edajobs.com). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.