Grant Accounting Specialist

Job Description

Job Description

We are looking for a Grant Accounting Specialist to support accurate financial reporting and funding compliance for grant-supported programs in Lafayette, Indiana. This position is well suited for someone who thrives in detail-oriented work, enjoys organizing supporting records, and can manage recurring deadlines with precision. The role will contribute to monthly accounting activities while helping ensure claims and financial documentation are prepared correctly for external funding sources.

Responsibilities:
• Prepare monthly grant reimbursement claims and verify figures against supporting financial records before submission.
• Organize, review, and compile required backup documentation to ensure funders receive complete and accurate fiscal reporting.
• Record journal entries and maintain accounting data that supports timely and accurate month-end close activities.
• Use Excel, including pivot tables and related functions, to analyze transactions, summarize activity, and reconcile grant-related information.
• Process financial transactions tied to accounts payable, accounts receivable, invoices, and related accounting records.
• Monitor grant expenditures for accuracy and alignment with reporting requirements, escalating discrepancies when needed.
• Maintain detailed records that support audits, internal review, and ongoing grant administration activities.• Experience in accounting support, bookkeeping, or grant-related financial administration.
• Working knowledge of accounts payable, accounts receivable, invoice processing, and data entry.
• Proficiency with Excel; experience creating and using pivot tables is strongly preferred.
• Familiarity with QuickBooks or a comparable accounting system.
• Ability to manage repetitive, detail-heavy tasks with a high degree of accuracy.
• Strong organizational skills with the ability to assemble and track supporting documentation for deadlines.
• Understanding of grant accounting, grant administration, or grant management practices.