Program Specialist

Program SpecialistMajor duties include but are not limited to the following:Program Administrative Responsibilities 50%Provide managerial support to the Chief Nurse, Education & Learning Resources and Designated Education Officer for the planning, analysis and coordination of resident, medical student, and trainee education.Use analytical skills, judgment and discretion combined with knowledge of administrative principles, concepts, policies, and objectives to ensure program compliance with VA directives and academic regulatory requirements for all programs supported.Serve as the primary liaison with critical persons and groups both inside and outside the organization.Manage the data gathering and writing of multiple detailed reports, initiation and maintenance of VA educational activities including agreements, monitoring, and reporting of learner satisfaction and other data management including resident, medical and associated health trainee supervision.Develop budget requests for residents and associated health salaries, employee tuition reimbursements, educational membership dues, and other service costs.Perform management analyses and develops reports pertaining to program goals, operations, and assessments for planning phases of activities and the program. This includes the acquisition, development, analysis or use in planning efforts. Such assignments are broad and not adequately covered by manuals, previous reports or established management programs and require a great deal of creativity in designing methods to gather, analyze and present data.Responsible for identifying issues within the service which may require new or revised policies or procedures and brings them to the supervisor's attention for appropriate action. Responsible for obtaining timely actions, responses or decisions on request and ensures they are consistent with OAA and Huntington VAMC policy. Responsible for final analysis, recommends controversial actions to remedy critical problems alleviating any chance that accreditation may be threatened.Maintain program requirements/validation criteria for assigned area.Prepare reports involving trend analyses and follow-up in these areas for Quality Assurance Program, analyzes complex and critical data and recommends action. The employee also implements changes where possible, initiates training, and other actions necessary to improve customer relationsControlled Substance Coordinator 50%Distribute written policies and procedures and/or memorandums that promote commitment to corporate compliance and address specific areas of risk associated with non-compliance with controlled substance inspections and accountability in accordance with VHA directives and handbooksMaintain collaborative working relationships with VHA Controlled Substance Coordinators, as well as the CVAHCS medical staff, the executive leadership and other key VAMC stakeholdersUtilize staff interviews, inspection reports, and auditing tools to identify weaknesses within the programMaintain awareness of laws and regulations, keeping appraised of current changes that may affect the Medical Center Controlled Substance Program through seminars, training programs, conferences, and personal contactsEstablish procedures for data validation. This objective is to assure accurate, timely, and consistent submission of inspection reports, quarterly statistical data, and end of the year analysisEnsure the development and implementation of regular, effective education and training for all narcotic inspectors on issues relating to the controlled substance inspection compliance program. Establishes a mechanism for documentation and tracking of compliance related training to ensure that data is captured accurately and timely in accordance with VHA Handbook 1108.02, VISN 19, and the Inspector GeneralMaintain open lines of communication such as participation in the monthly conference calls or personal contacts are effectively utilized to receive questions and address concerns regarding medical center compliance with current and future performance measures as they relate to compliance with the unannounced narcotic inspection programPromotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.Work Schedule: Full-time, Monday-Friday, 7:30am-4:00pmTelework: Ad-hoc according to Agency policyVirtual: This is not a virtual position.Position Description/PD#: Program Specialist/ PD230830Relocation/Recruitment Incentives: Not AuthorizedCritical Skills Incentive (CSI): Not ApprovedPermanent Change of Station (PCS): Not Authorized