Accounts Receivable Specialist

Join Helix Traffic Solutions - Traffic Control for a Safer Tomorrow

About Helix Traffic Solutions

We're not just placing cones-we're rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support infrastructure projects, and keep communities moving safely.

About Traffic Safety Supplies

Traffic Safety Supplies is a proud member of the Helix Traffic Solutions network, serving Virginia and Maryland with a comprehensive range of traffic safety equipment, signage, and support services for projects of all sizes.

With a strong focus on quality, reliability, and compliance, Traffic Safety Supplies helps ensure safe, efficient operations across work zones and beyond. Our team is committed to delivering the products, speed, and service our clients need to keep projects on track.

Our services and capabilities include:

• Sales and supply of traffic control equipment, work zone materials, and personal safety gear
• Products that are high-quality, reliable, and fully compliant with safety regulations
• Fast-turn sign manufacturing , including construction, street, regulatory, and warning signs
• All signage produced to MUTCD standards , with an emphasis on speed and precision
• Equipment repair services with quick turnaround times to minimize downtime
• Trade-in and consignment options , making it easy to upgrade or manage equipment inventories

Known for being faster than the competition, Traffic Safety Supplies delivers dependable signage and equipment solutions that help keep work zones safe, organized, and efficient.

Why Work with Helix & Traffic Safety Supplies?

We're a people-first organization with a mission centered on public safety, service, and reliability. When you join Traffic Safety Supplies, you become part of a specialized regional team backed by the strength, stability, and career opportunities of the Helix Traffic Solutions national network. You'll find:

• A strong culture of safety, quality, and accountability
• Hands-on work supporting safe, compliant work zones
• Opportunities for training, advancement, and internal mobility
• The support of a national organization with strong regional expertise

What to Expect

Our work is fast-paced, detail-driven, and essential. Every role at Traffic Safety Supplies plays a vital part in keeping projects across Virginia and Maryland safe, compliant, and moving forward. If you're dependable, quality-focused, and looking for a career with purpose, we'd be proud to have you on our team.

Job Summary

We are seeking a dependable, organized, and detail-oriented Temporary Accounts Receivable Specialist to join our team. As a leader in the traffic equipment and safety supply industry in Virginia, we are looking for an individual who is eager to learn, committed to accuracy, and dedicated to providing outstanding customer service. This temporary position is responsible for processing customer payments, maintaining accurate accounts receivable records, performing daily reconciliations, supporting month-end close activities, and assisting customers with billing inquiries while ensuring timely collections and accurate financial reporting.

Key Responsibilities

• Process customer payments accurately and timely.
• Perform daily cash receipts allocation and ensure payments are applied to the appropriate customer accounts.
• Prepare and reconcile daily bank deposits and cash receipts.
• Perform daily accounts receivable reconciliations and resolve discrepancies.
• Monitor customer accounts and maintain accurate accounts receivable records.
• Conduct collection efforts on outstanding invoices through phone calls, emails, and written correspondence.
• Contact customers regarding past due balances while maintaining positive customer relationships.
• Investigate and resolve payment discrepancies, short payments, unapplied cash, and billing issues.
• Respond professionally to customer and client inquiries regarding invoices, payments, statements, credits, and account balances.
• Prepare customer statements, aging reports, and collection reports as needed.
• Assist with month-end close processes, including reconciliations, reporting, and supporting journal entries.
• Process credit memos, account adjustments, and refunds when appropriate.
• Maintain organized financial records and supporting documentation.
• Work closely with Sales, Customer Service, and Operations to resolve customer account issues.

• Ensure compliance with company accounting procedures and internal controls.
• Assist with audit requests by providing supporting documentation.
• Perform general administrative and accounting support duties as assigned.
• Follow all company policies and assist with additional duties as assigned.

Qualifications

• Two to three years of Accounts Receivable, Accounting, Bookkeeping, or related office experience preferred.
• Experience with payment processing, collections, and account reconciliations
• Strong organizational skills with exceptional attention to detail.
• Excellent customer service and communication skills.
• Strong problem-solving abilities and willingness to learn.
• Ability to work independently while contributing to a team environment.
• Proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Experience with NetSuite and Acumatica is a plus.
• High school diploma or equivalent required; associate's degree in accounting, Finance, or Business is preferred.

Physical Demands

• Must be able to remain seated and work at a computer for extended periods throughout the workday.
• Occasionally lift, carry, and move files, office supplies, or boxes weighing up to 20 pounds .

What We're Looking For

• Dependable and punctual with a strong work ethic.
• Highly organized with exceptional attention to detail and accuracy.
• Customer-focused with professional communication skills.
• Strong analytical and problem-solving abilities.
• Self-motivated with the ability to prioritize multiple tasks and meet deadlines.
• Team-oriented with a positive attitude and willingness to support others.
• Trustworthy and able to maintain confidentiality of sensitive financial information.
• Adaptable and willing to learn new systems, processes, and technology.

What We Offer

• Competitive pay based on experience.
• Supportive team environment where your contributions are truly valued.
• Opportunity to gain valuable accounting and finance experience.
• Professional development and hands-on experience within a growing company.
• Flexible, collaborative work environment.

Helix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.