Executive Project Coordinator

Executive Project Coordinator Overview The Office of Research within the Provost’s Office is the main department for all research proposals and awards for extramural funding from federal agencies, foundations and corporations. Activities include oversight of all Institutes and Centers. The Executive Project Coordinator: Performs a variety of complex and confidential administrative support duties under the direction of the Senior Vice Provost for Research (SVPR) Serves as the Executive Assistant to the Senior Vice Provost for Research (SVPR) Provides multi‑faced administrative support and assistance to ensure effective use of SVPR’s time and productive interactions with leadership, faculty, staff and the public Manages the SVPR’s calendar, complex travel arrangements, meeting preparations, follow‑up tasks Conducts information gathering on behalf of SVPR and prepares summaries and reports Develops positive relationships at all levels of the organization Uses discretion, judgment, and knowledge of the organization to facilitate SVPR’s activities and maintain confidentiality Coordinates research space requests, moves, and outfitting of research spaces under the direction of the SVPR Office manager for ordering, budgets, and student staff, and works closely with the Office of Sponsored Projects (pre‑award), the Institutional Partnership office in Advancement, and the Office of Sponsored Accounting (post‑award) to facilitate collaboration between offices Other duties as assigned by the SVPR The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $65,000 to $72,000/year. Responsibilities Assist the SVPR to ensure the smooth and efficient running of the SVPR’s Office Collaborate with others in the SVPR Office to ensure that equipment and supplies for office operations are ready to use including photocopying, printing, mail distribution, and telephone/PBX, central files, and supplies Maintain SVPR calendar and Office of the SBPR calendars and schedules Organize day‑to‑day office and online activities to ensure the SVPR Office meets commitments by attending to leadership, faculty and staff needs Maintain all confidential information according to policies; interact with the Academic Budget Office regarding SVPR office expenses Maintain lines of communication as the main point of contact with the Office of the President, offices of the members of the President’s Cabinet, and members of the Office of the Provost Maintain the internal weekly Office of Research Newsletter for Funding, Events, Institutes and Centers, and Compliance Maintain official correspondence for the Office of the SVPR. Serve as primary point of contact for SVPR office email and assign incoming emails to appropriate members of the office Assist deans, program and center directors with SVPR Office related scheduling requests Organize SVPR‑scheduled events, as assigned by the SVPR Assist other members of the SVPR Office in other duties as assigned by the SVPR Qualifications A Bachelor’s degree is required; a Master’s degree is preferred Two or more (2+) years of related experience including at least 1 year as an executive assistant or project coordinator Effective communication skills Familiarity with a range of office equipment Proficient in computer applications including Google Workspace, MS Office, Excel and PowerPoint (minimum 2 years) Working knowledge of appropriate social network online tools to enhance national reputation of research at The Catholic University of America Knowledge and commitment to the mission of The Catholic University of America Working knowledge of program management tools Must have working knowledge of PeopleSoft applications or the willingness and ability to learn within three (3) months of hire Ability to interact tactfully and skillfully with all levels of CUA employees and all levels of business contacts outside the university Excellent written and verbal communication; proven ability to draft professional correspondence and reports Ability to handle difficult and/or sensitive situations with tact and diplomacy High emotional intelligence, discretion, and integrity in handling sensitive information Must be able to exercise knowledge and judgment to maintain confidentiality #J-18808-Ljbffr The Catholic University Of America