Accounting Supervisor

The Accounting Supervisor is responsible for the timely completion of all accounting, budgeting, and financial reports for the Electric and Water Division of Oxford Utilities as deemed necessary by the Tennessee Valley Authority and other governing agencies. The Accounting Supervisor directly supervises one position and interacts closely with the general manager, customer service and warehousing personnel.

ESSENTIAL FUNCTIONS:

• Remits monies collected from billing of all utility services (electric, water, sewer and sanitation) monthly to the City departments involved.
• Prepares detailed monthly billings to other City departments as required by the TVA Joint Cost Study.
• Ensure monthly employee report and its remittance to Public Employees’ Retirement System of Mississippi and federal quarterly employment reports.
• Reviews various aspects of work of Accounting Clerk.
• Advises General Manager and other directors as to compliance with federal and state regulations regarding purchasing, and allowable travel expenses.
• Maintains general ledger accounts in accordance with provisions of the power contract with the Tennessee Valley Authority (TVA) and the requirements of the Federal Energy Regulatory Commission Uniform System of Accounts.
• Prepares general ledger entries, inputs entries to the computerized Central Service Association (CSA) general ledger system, and to subsidiary ledgers such as cash receipts, miscellaneous accounts receivable, refundable aid-to-construction, plant in service, and materials and supplies.
• Balances all subsidiary ledgers and journals to the general ledger following each month’s closing, including miscellaneous accounts receivable, materials and supplies, construction work in progress, accounts receivable, customer security deposits, electric plant in service, and conservation and marketing loans.
• Reconciles general ledger cash balances to bank balances.
• Makes periodic reviews of general ledger accounts for accuracy and reasonableness.
• Coordinates billings to persons responsible for damage to the Electric and Water Division plant and any other outside individual who incurs a debt to the utility.
• Advises other employees regarding proper account numbers for purchases and accounting treatments of unusual items.
• Consults with personnel of other City departments about policies affecting their departments; TVA rates and requirements, billing of other utility services, and remittance of collection charges to other departments, etc.
• Assist administration of investments of utility funds and use of outside service agencies.
• Responsible for providing all necessary data and information as well as assisting independent auditors with annual audits for Electric and Water Division.

MARGINAL FUNCTIONS:

• Responsible for assisting and overseeing the annual inventory and establishing internal controls to minimize inventory losses.
• Other duties as assigned.

JOB CONTEXT:

The Accounting Supervisor is a full-time, permanent position at Oxford Utilities. The immediate supervisor for this position is the General Manager. The person in this position is supervised on a weekly basis, and supervises 1 full-time employee. The Accounting Supervisor works regular hours year-round with occasional overtime and night work. There is no shift work for this position. The person in this position is not on call. 100% of the work for this position is indoors in an office environment, except for the annual inventory, which occurs in the warehouse. The position has accountability for monetary, fiscal, budgetary, legal issues related to the work for which this position is responsible.

There is no exposure to chemicals and/or hazardous materials. The person in this position must have a Bachelor’s degree in accounting or a related field. At least two years of experience as an Accountant at a utility is strongly recommended. The stress level associated with this position is average. Physical work involved with this position includes, but is not limited to, typing, sitting, standing, lifting of boxes, and filing.

KNOWLEDGE, SKILLS and ABILITIES:

• Knowledge of the Power Contract provisions with TVA.
• Knowledge of a variety of reporting requirements to TVA, State and Federal agencies.
• Knowledge of utility rates, billing, and collection procedures.
• Knowledge of generally accepted accounting principles.
• Ability to maintain accurate accounts and supporting documents.
• Proficient with personal computers and Microsoft Excel or other related software.
• Ability to deal effectively with customers, employees, and vendors regarding disputed billings, insurance and payroll complaints, and collection of accounts.
• Knowledge of Federal Energy Regulatory Commission Uniform System of Accounts.
• Prefer prior supervisory experience.

SELECTION GUIDELINES:

Formal application, rating of education and experience; Oral interview and background investigation; and job-related tests may be required.

The duties listed above are intended to be used only as an illustration of various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job may change.