Office Administrator

Office Administrator

Reports To: General Manager

Location: Burns Harbor, IN

Overview of Position: The Office Administrator position encompasses a wide range of administrative and operational responsibilities designed to ensure the smooth functioning of office activities. In this role, the Office Administrator must have the ability to multitask and work closely with other departments while maintaining a professional attitude.

Primary Responsibilities:

• Performs job related duties as required and assigned to support and meet business needs.
• Answers phones in a professional manner, directs calls, or assists callers.
• Files, orders office supplies, creates, and maintains spreadsheets containing customer data.
• General office maintenance: miscellaneous administrative duties as needed.
• Works closely with sales staff to gather information from the sales system and distribute it accordingly
• Maintains work area and equipment in a safe and clean condition at all times.
• Run customer invoices weekly and mail.
• Maintain customer invoice history and ticket files.
• Filing and maintaining employee records
• Runs weekly payroll
• Conducts semi-monthly billing
• Prepare and process all accounts payable (AP) and accounts receivable (AR)
• Knowledge of MRP and accounting software, preferred.
• Acts as supporting backup for other admin positions.

Knowledge, Skills, & Abilities Required:

• Teamwork
• Communication
• Time management
• Reliability
• Ability to multitask

Work Environment:

This job takes place in a Steel Mill setting, requiring a sense of high-level safety reverence using the required PPE for the environment. This job requires routine use of standard office equipment such as computers, phones, photocopiers, and filing cabinets

Physical Demand:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to speak and listen in potentially noisy indoor environment. The employee is frequently required to stand, walk on both flat and uneven surfaces, sit, climb stairs, use hands to finger, handle, or feel, and reach with hands and arms.

Required Education and Experience:

• High school diploma or GED
• Valid Driver's License
• Willingness to work in a Steel Mill
• Proficiency in Microsoft Word and Excel
• ADP and SAP experience preferred

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with notice.

AAP/EEO Statement:

Phoenix Global provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Job Type: Full-time

Benefits:

• 401(k)
• Medical insurance
• Vision insurance
• Dental insurance
• Paid time off

Schedule:

• 8-hour shift
• Day shift
• Monday to Friday
• Overtime

Work Location: In person

Compensation and Benefits Base pay $50,000 to $60,000 annually based on experience.

In addition to competitive pay, we offer a comprehensive benefits package for employees and their families. This includes health care coverage (medical, dental, and vision), a 401(k)-retirement plan, life and disability insurance, paid time off, and paid company holidays. We also provide a variety of supplemental programs designed to support overall wellbeing and everyday needs, such as optional life insurance for eligible family members, supplemental disability coverage, legal services, identity protection, critical illness, hospital and accident insurance, tuition reimbursement, chronic condition support programs, a 24/7 employee assistance program, and telemedicine services.