Staff Accountant

Job Description

Staff Accountant

Location: Indianapolis, IN (Office-Based)

• Department: Accounting
• Reports to: Controller
• FLSA status: Exempt, full-time

The Staff Accountant owns day-to-day accounting for an assigned group of commercial properties and their ownership entities. We manage roughly 40 office, retail and industrial properties across 15 ownership entities, so accuracy, deadlines and clean entity-level books are the core of the job.

This role delivers timely, accurate monthly financial packages to property owners and supports budgets, CAM reconciliations and audits.

KEY RESPONSIBILITIES:

Property and entity accounting

• Maintain the general ledger for an assigned portfolio of properties and ownership entities
• Record journal entries for accruals, prepaids, depreciation, amortization and intercompany activity
• Keep each entity books separate and accurate, including cash, debt and equity accounts

Accounts Receivable and Tenant Billing

• Set up and maintain lease charges, rent escalations and recurring billings in the property management system
• Post tenant receipts, monitor delinquencies and prepare aged receivables reports
• Work with property managers on collections, late fees and tenant account questions

Accounts Payable and Cash Management

• Review vendor invoices for coding, approval and contract compliance before payment
• Process payment runs and maintains vendor records, including W-9s and certificates of insurance
• Monitor operating account balances and prepare cash requests or owner distributions as directed

Month-End Close and Owner Reporting

• Complete monthly bank, balance sheet and loan reconciliations for each entity
• Prepare monthly and quarterly owner reporting packages: income statement, balance sheet, budget variance, rent roll and aged receivables
• Write clear variance explanations with input from property managers
• Meet the monthly close calendar and owner reporting deadlines. CAM, budgets and year-end
• Prepare annual CAM, real estate tax and insurance reconciliations and tenant estimate adjustments
• Support the annual operating and capital budget process for assigned properties
• Track capital projects, tenant improvements and leasing commissions
• Prepare 1099s, audit schedules and tax workpapers; respond to auditor and lender requests

Compliance and Process

• Prepare lender reporting and track loan covenant requirements
• Follow internal controls, approval limits and owner-specific reporting requirements
• Recommend and help document process improvements in the accounting department

QUALIFICATIONS:

Required:

• Bachelor's degree in accounting or finance
• At least 3+ years of accounting experience, including month-end close and account reconciliations
• Working knowledge of GAAP and accrual-basis accounting
• Intermediate to advanced Excel: lookups, pivot tables, reconciliations
• Ability to manage multiple entities and deadlines at once

Preferred:

• Commercial real estate or property management accounting experience
• Hands-on use of property management accounting software such as Yardi, MRI or AppFolio
• Experience with CAM reconciliations, lease abstracts and tenant billing
• Experience supporting external audits or lender reporting
• CPA, or progress toward CPA eligibility

Competencies:

• Accuracy: catches errors before reports go to owners
• Deadline discipline: closes on schedule across many entities
• Communication: explains variances clearly to property managers and owners
• Ownership: follows issues through to resolution without being chased
• Confidentiality: handles owner, tenant and vendor financial data with discretion

WORKING CONDITIONS:

• Office environment; extended hours may be needed during month-end, year-end and audit periods
• Occasional local travel to properties
• Regular computer work and sitting for extended periods

This description covers the main duties of the role and is not exhaustive. Duties may change as business needs require.

Equal opportunity: We are an equal opportunity employer. All qualified applicants receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other legally protected status.

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