MANAGEMENT ASSISTANT

Summary

You will serve as a MANAGEMENT ASSISTANT in the PLANS, PROGRAMS AND REQUIREMENTS DEPARTMENT(N5/N8), of NAVAL COMPUTER AND TELECOMMUNICATIONS AREA MASTER STATION (NCTAMS).

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Duties

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• You will retrieve, process, and track data via electronic and manual means from vendors, Base Communications Office (BCO), and other resources as assigned.
• You will prepare data to be imported into approved Billing Information Processing System (BIPS) or any similar approved billing system for monthly billing processing.
• You will retrieve data from the division's approved billing system for the purpose of providing command activity monthly billing reports
• You will update billing databases to include all base inventories and applicable contract and task order details as assigned.
• You will retrieve, track, and resolve command activity billing inquiries via phone or electronic email boxes and respond and adjust billing as required.
• You will process incoming U.S. mail, including vendor invoices and review invoices, past due balances, and new current charges against current telecommunications service contracts.
• You will communicate with command point of contact (POC's) and telecommunication vendors to resolve discrepancies, prepare reports, and make recommendations to the supervisor on how to resolve discrepancies
• You will assist branch analysts with identification of inconsistencies and errors in data through visual inspection and reports.

Requirements

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Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

Qualifications

Applicants must have directly applicable experience that demonstrates the possession of knowledge, skills, abilities, and competencies necessary for immediate success in the position. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies or knowledge, skills and abilities necessary to successfully perform the duties of the position. Such experience is typically in or directly relates to the work of the position to be filled. Qualifying experience would be demonstrated by:

- Experience developing financial planning reports.

- Experience utilizing the Billing Information Processing System (BIPS) and Configuration Accounting Information Retrieval System (CAIRS) or equivalent systems.

-Experience conducting invoice reconciliation between the approved contracted services and actual services provided.

-Experience auditing vendor invoices and identifying discrepancies, overcharges or errors.

This position is within the Work Category TECHNICIAN & ADMINISTRATIVE SUPPORT at Work Level FULL PERFORMANCE, GG-0344-09.

Additional qualifications information can be found from the following Department of Defense website:

Education

This job does not have an education qualification requirement.

Additional information

This position is a DoD Cyber Excepted Service (CES) personnel system position in the Excepted Service under 10 U.S.C. 1599f.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

This position is in the excepted service and does not confer competitive status.

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:

The Cyber Interagency Transfer Authority (CITA) permits movement of CES employees appointed under Section 1599f of Title 10 U.S.C. and excepted service employees appointed under Schedule A, Section 213.3106(b)(11) of Title 5 CFR, info cyber workforce positions in the competitive service and movement of competitive service employees into DoD Cyber Workforce positions within the Military Departments and Defense Agencies.

In accordance with DoDI 1400.25, Volume 3005, Section 3.15, all employees newly appointed to a CES position will serve a 3-year probationary period. Permanent and term employees currently serving in a probationary period in the competitive service or a probationary or trial period in the excepted service will complete the period as prescribed in their original conditions of employment in the new CES position if they transfer without a break in service or are promoted, demoted, or reassigned to a CES position.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.