Office Administration

Office Administrator

We are seeking a highly organized, proactive, and detail-oriented Office Administrator to support daily operations within a fast-paced environment. The ideal candidate is professional, dependable, customer-focused, and capable of managing multiple priorities.

Key Responsibilities

• Answer phones, customers and clients professionally.
• Maintain organized digital and physical filing systems for testing records, certifications, and customer documentation.
• Maintain office supplies and general office organization.
• Assist with scheduling meetings, training sessions, inspections, and customer visits.
• Assist with onboarding paperwork and employee administrative support.
• Support general office operations and special projects as assigned.

Qualifications

• Minimum 24 years of administrative, office coordination, project support, or customer service experience.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Proficiency with:
• Microsoft Office (Word, Excel, Outlook)
• PDF editing software
• File management systems
• Strong verbal and written communication skills.
• Professional customer service and phone etiquette.
• Ability to maintain confidentiality and handle sensitive documentation.

Compensation & Benefits

• Competitive compensation based on experience
• Health, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Professional development opportunities
• Stable and growing company environment

Work Environment & Expectations

• This is a fully in-person role requiring daily on-site presence.
• Regular after-hours, weekend, and holiday availability is required, especially during storm response.
• Travel may be required during major storm events or operational needs.

Cogent Talent Solutions