RFQ & Quotation Operations Coordinator

Job Description

Job Description

Temp-to-Perm Opportunity

Role Snapshot

Each day, you’ll be the first touchpoint for incoming RFQs—opening the door for accurate, timely quotations. You’ll assemble documentation, coordinate with teammates across Engineering, Purchasing, Operations, Quality, and Sales, and build the initial quote package that sets the pace for winning work. You’ll partner closely with the Quote Team Manager to keep everything organized and on time.

What You'll Tackle

• Screen and interpret RFQs, drawings, specifications, and customer-supplied documents
• Organize and route quote requests for internal review and prioritization
• Create initial quote packages and enter data into ERP and spreadsheets
• Coordinate inputs from cross-functional teams to complete quotations
• Track statuses and maintain orderly quote records and logs
• Support revisions, updates, and follow-ups through to submission
• Communicate timelines and requirements professionally with internal stakeholders
• Provide administrative and quoting support to the Quote Team Manager
• Verify accuracy and completeness of all documentation before release

About You

• High school diploma required; associate degree preferred
• Background in administration, customer service, manufacturing, or quoting is a plus
• Meticulous, organized, and comfortable in a fast-paced manufacturing setting
• Skilled at juggling multiple tasks and deadlines
• Clear, professional written and verbal communicator
• Proficient with Microsoft Excel and the broader Microsoft Office suite
• ERP experience preferred
• Collaborative team player

Work Details

• Environment: Office-based with regular interaction with production and warehouse areas
• Physical demands: Occasional walking, standing, and warehouse site visits
• Schedule: Full-time, Monday–Friday, with flexibility for extended hours as needed
• Location & travel: Onsite in Milford, CT; occasional travel for supplier visits, conferences, and inter-facility coordination

Compliance and Equal Opportunity

ADA Compliance: Alinabal is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA). Employees who require accommodations or have work restrictions will be supported through an interactive process to ensure safe and effective performance of essential job functions.

Alinabal is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

Notes

The responsibilities above illustrate the core scope of the role; related duties may be assigned based on business needs. This description may evolve as company and job requirements change and does not constitute an employment agreement.