Janitorial Assets and Procurement Specialist

Job Description

Job Description

Who We Are:

Joining The Facilities Group National means you’ll be delivering comprehensive facilities management with a “national reach, local touch” mindset. Our 47 regional support offices, hybrid workforce model, and proprietary JANIT platform empower teams to solve problems quickly, streamline work orders and billing, and ensure consistent quality at scale. You’ll make an impact across 20+ industries, from retail and healthcare to education, logistics, aviation, and commercial properties; supporting clean, safe, brand right environments at 30,000+ locations across North America. If you’re energized by a people first, data driven culture that listens, learns, and grows with its clients and teams, you’ll thrive here while helping us set the standard for client satisfaction in facilities management.

 

What You Will Be Doing:

As an Asset and Procurement Specialist , you will play a critical role in managing the equipment, chemicals, supplies, and materials that support our nationwide janitorial and floor care operations. You will oversee asset tracking, coordinate repairs with floor care equipment and maintenance activities, support procurement and inventory initiatives, and ensure field teams have the resources they need to deliver exceptional service. Through data analysis, process improvement, and cross-functional collaboration, you will help enhance operational efficiency, control costs, and drive continuous improvement across asset and material management programs. This role is ideal for a highly organized professional who enjoys balancing administrative, analytical, and operational responsibilities in a fast-paced environment.

This is a hybrid position based out of our office in Tampa, Fl .

Asset and Procurement Specialist Duties & Responsibilities

• Serve as a primary resource for equipment, assets, and material information across the operations team.
• Maintain accurate records of company assets, including equipment location, status, maintenance history, and lifecycle data.
• Coordinate and dispatch repair requests, ensuring timely resolution and minimal disruption to field operations.
• Research, learn, and apply equipment specifications and troubleshooting information to assist with repair diagnostics and vendor coordination.
• Manage, maintain, and continuously improve asset tracking systems, databases, and operational dashboards.
• Track asset utilization, maintenance schedules, warranties, and replacement timelines to maximize equipment performance and longevity. Coordinate the deployment of assets.
• Assist in the development, implementation, and administration of chemical, equipment, and supply ordering programs.
• Lead daily procurement activities related to chemicals, janitorial supplies, equipment, propane, and other operational materials.
• Monitor inventory levels and recurring orders to ensure consistent product availability and operational readiness.
• Analyze purchasing, repair, inventory, and asset performance data to identify trends, cost-saving opportunities, and process improvements.
• Prepare and distribute reports related to procurement spending, repair expenditures, inventory usage, asset performance, and other key operational metrics.
• Partner with operations, vendors, and internal stakeholders to improve procurement workflows and asset management practices.
• Support vendor communications, order tracking, issue resolution, and purchase documentation.
• Identify opportunities to streamline processes and implement solutions that improve efficiency, compliance, and overall operational effectiveness.
• Partner with service providers on repair cost recoveries.
• Review and validate vendor invoices prior to payment.
• Assist with special projects and perform other related duties as assigned.

Asset and Procurement Specialist Requirements & Qualifications

• Associate's degree in Business Administration, Supply Chain, Operations, Facilities Management, or a related field preferred; equivalent work experience may be considered.
• Minimum of 2 years of experience in asset management, inventory control, procurement, facilities support, operations, or a related field preferred.
• Knowledge of janitorial equipment, facility services, chemicals, and consumable supplies is preferred.
• Advanced proficiency in Microsoft Excel, including data analysis, reporting, formulas, filtering, and spreadsheet management.
• Proficiency with Microsoft Office Suite and other business technology platforms.
• Experience working with inventory management, procurement, work order, or asset tracking systems is preferred.
• Strong analytical and problem-solving skills with the ability to interpret data and make informed recommendations.
• Exceptional attention to detail with a high degree of accuracy in data entry, reporting, and recordkeeping.
• Ability to manage multiple priorities, balance competing deadlines, and adapt to changing business needs.
• Demonstrated organizational and project coordination skills.
• Strong sense of accountability, ownership, and professional integrity.
• Excellent written, verbal, and interpersonal communication skills.
• Customer-service mindset with the ability to build positive working relationships across all levels of the organization.
• Ability to work independently while also collaborating effectively within a team environment.
• Self-motivated with a continuous improvement mindset and a willingness to learn new systems, equipment, and processes.

***The Facilities Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it's about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.

***Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The Facilities Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team View phone number on us.fitly.work.

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