SOMA - Temporary Event Assistant

Description

Position Overview: We are seeking a reliable and detail-oriented Temporary Event Assistant to support the coordination and execution of a multi-day event. This role is hands-on and fast-paced, requiring flexibility, organization, and a proactive approach to ensuring event operations run smoothly.

Key Responsibilities:

Assist with event setup and breakdown, including preparation of coffee stations and general event areas

Prepare, restock, and maintain coffee service throughout the day

Assemble, replenish, and distribute snack baskets

Support breakfast and lunch service by setting up, distributing meals, and cleaning up afterward

Monitor and restock beverages regularly to ensure consistent availability

Alphabetize and organize place cards for attendees

Assist with setup and coordination for the awards dinner

Distribute place cards during the awards dinner event

Prepare and assemble script binders as needed

Assist with organizing and lining up students for event activities

Distribute reader cards prior to commencement ceremonies

Assist with preparing white coats

Assist with distributing white coats

Other duties as assigned

Requirements Qualifications:

Strong organizational and multitasking skills

Ability to work on your feet for extended periods

Reliable, punctual, and able to follow directions

Positive attitude and willingness to assist where needed

Previous event or hospitality experience is a plus, but not required

Physical Requirements:

Ability to lift and carry light to moderate to heavy items

Comfortable standing, walking, and performing active tasks throughout the day

Additional Information:

Must be available for the full duration of scheduled event days

One event day will require extended hours until approximately 9:00 PM

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