Staff Accountant

ProYouth’s VISION is for all students to feel success. ProYouth’s MISSION is to build the capacity of every student to achieve their full potential academically, socially, and emotionally. JOB DESCRIPTION Job Title: Staff Accountant Classification: Classified Director of Finance Eligible for Benefits: Yes Status: Full-Time; Non-Exempt Rate of Pay: $ 23.00 per hour, Step 1 Updated: 07/22/2026 Position Summary This position is responsible for the maintenance and retention of accurate and timely accounting records and general ledger, reconciling accounts, preparing financial reports, and preparing accounting and purchasing transactions associated with fiscal and financial operations. Primary Role and Responsibilities Analyze and verify information by creating spreadsheet reports. Complete responsibilities accurately and on time. Comply with ProYouth Employee Handbook and other Policies and Procedures. Enter accounts payable invoices, vendor information, and prepare documents for payment. Prepare accounting transactions and documentation related to accounts payable and accounts receivable, including coding requisitions and supporting financial data entry. Maintain and balance an automated consolidation system and perform other related tasks. Prepare disbursements and reconcile accounts, including reconciliation of company credit card statements and supporting documentation. Create and submit purchase orders for payment. Create, review, and process purchase requisitions. Review, enter, and utilize distribution tables. Prepare and submit quarterly and annual reports. Prepare bank deposits, deposit cash/checks with the bank, and return verification of deposits to the Finance Department. Prepare documents for internal and external audits and compliance, including receipt tracking and financial documentation maintenance. Process monthly mileage claims for up to 100 employees. Review, prepare, and send out in‑kind documentation; track submissions and follow up as needed. Check in and check out company credit cards to staff and maintain accurate usage logs. Assemble, distribute, and track field trip packets, ensuring all required documentation is completed. Hold everyone, including yourself, accountable for their actions. Other duties as assigned within the scope and range of training and knowledge base. Core Competencies Ability to communicate effectively with students, co-workers, school staff and parents. Able to foster and maintain positive working relationships with all staff. Able to navigate competing priorities and meet deadlines. Business interactions are professional, collaborative, and respectful. Complete responsibilities accurately and on time Excellent organizational skills and detail oriented with a strong sense of urgency. Flexible and adaptable to change. High ethical standards, integrity and maintains confidentiality. Maintain positive personal attendance Physically and mentally able to perform essential duties of the position. Possess the personal characteristics generally recognized as essential for good employees including integrity, initiative, emotional maturity, dependability, courtesy, good judgment and ability to work cooperatively with others. Proficient with Microsoft Office Suite Solution-based focus Superior “customer service” skills in a fast-paced environment Education and Experience High school diploma and AA/AS or higher preferred High school diploma or the equivalent and A minimum of 48 college units or NCLB/Paraprofessional Certificate or the equivalent Minimum of two years of experience processing accounting duties General Requirements Must be at least 18 years of age or older. Must pass a DOJ/FBI background check. Must receive TB clearance. Must have reliable means of transportation which may include alternative means of transportation such as public transit, ride sharing, and or biking. Environmental Conditions Primarily in an indoor office environment Physical Demands Ability to sit, stand, walk, bend, stoop, kneel, perform grasping and handling motions, and torso rotations Able to lift and carry 20 pounds of materials Able to reach in all directions. Adequate sight or corrected vision for the purpose of reading directions and printed or written materials. Able to hear and speak to communicate with coworkers, students, and the public. Dexterity of hands and fingers to operate instructional equipment. Changes: This job description will be updated if duties and responsibilities change significantly. Job functions are subject to modification based on business necessity. ADA/FEHA: The Organization will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act. EEO: The Organization is an equal employment opportunity employer. #J-18808-Ljbffr