Centralized Staffing Scheduler
ALG Senior
Job Description
Job Description
Position Summary
The Centralized Staffing Scheduler is responsible for coordinating, maintaining, and optimizing staff schedules across multiple assisted living and memory care communities. This role ensures appropriate staffing levels are met at all times in compliance with state regulations, company policies, and resident care needs.
Key Responsibilities
Scheduling & Coverage
Create, maintain, and adjust staff schedules for multiple communities to ensure adequate coverage 24/7
Monitor daily staffing levels to meet state regulatory requirements and internal staffing ratios
Compliance & Accuracy
Ensure schedules comply with state regulations, licensing requirements, and company policies
Track and report staffing shortfalls.
Maintain accurate scheduling records in the scheduling system
Monitor timekeeping data to identify potential compliance or payroll issues
Communication & Collaboration
Communicate daily with community leadership regarding staffing needs and changes
Collaborate with HR and Recruiting to identify ongoing staffing needs and trends
Overtime & Cost Management
Monitor and manage overtime to minimize unnecessary labor costs
Identify scheduling patterns that contribute to overtime and recommend improvements
Assist leadership with staffing strategies to maintain coverage while controlling costs
Reporting & Continuous Improvement
Identify opportunities to improve scheduling efficiency and staff utilization
Support implementation of best practices and process improvements
Qualifications
Required
High school diploma or equivalent
1+ years of scheduling experience in healthcare, assisted living, long-term care, or similar environment
Strong knowledge of staffing ratios and regulatory requirements
Excellent organizational, communication, and time-management skills
Proficiency with scheduling software and Microsoft Office
Preferred
Experience supporting multiple locations or centralized scheduling models
Knowledge of state regulations for assisted living or long-term care
Familiarity with timekeeping/payroll systems
Skills & Competencies
Attention to detail and accuracy
Ability to prioritize in a fast-paced environment
Strong problem-solving and decision-making skills
Professional communication and customer-service mindset
Ability to handle sensitive information with confidentiality
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