Executive Assistant

Reporting to the Senior Vice President, Regional General Manager (RGM), you will provide direct administrative support to the region. Your primary responsibilities will include: Managing calendars Coordinating meetings and domestic/international travel Preparing PowerPoint presentations Drafting and distributing internal communications Distributing reports and maintaining records Coordinating monthly tracking reports Providing support to the SVP, RGM’s direct reports Offering general office support to our regional offices EXECUTIVE SUPPORT Manage the calendar and travel arrangements (domestic and international) for the Senior Vice President and Regional General Manager. Plan and coordinate meetings and conference calls across the region. Process forms and prepare/submit expense reports. Manage staff meetings, including coordinating the agenda and tracking follow‑up action items. EVENT & MEETING COORDINATION Lead the planning and execution of all regional activities, including off‑sites, workshops, and team‑building events. Maintain the regional calendar; coordinate recurring and ad‑hoc regional meetings, develop meeting agendas, and draft and distribute meeting minutes. OFFICE MANAGEMENT & REPORT COORDINATION Manage one or more Office Coordinators and lead office management activities for primary and secondary regional offices. Serve as liaison with the assigned Facilities Manager as needed. Provide document support in Word, PowerPoint, and Excel, including general formatting. Coordinate monthly reporting, including tracking and distribution. Verify invoices and support the manager or designated administrator with budget management (FRE, SRE, TRE, budget closing, invoicing, budget tracking, and recharges). Handle incoming emails, faxes, telephone calls, and mail. Maintain organized files and binders. Oversee archiving and record‑keeping. Perform other administrative tasks as assigned (e.g., ordering office supplies, sending FedEx shipments). Provide ad hoc support for key events and programs. Your areas of knowledge and expertise that matter most for this role 3+ years of experience as an Administrative Assistant (supporting multiple leaders is a plus) 3+ years of experience coordinating large events and meetings Proficiency in Microsoft Office: Outlook, PowerPoint, Excel and Word Project Management experience Bachelor's degree or equivalent work experience Must be fluent in English, additional languages an advantage This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa. The base salary range for this position is $64,080 - $96,120 + cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified. Our current Benefits include: Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location). Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. #J-18808-Ljbffr