Receptionist

Receptionist

Our client is an established organization that provides essential technical and service solutions to commercial customers. They are seeking a polished, personable professional to serve as the welcoming first point of contact for employees, clients, vendors, and visitors.

The Receptionist will help create a professional and welcoming office environment while managing front desk operations and providing day-to-day administrative support. This role is ideal for someone who enjoys interacting with people, staying organized, and managing a variety of responsibilities in a busy corporate setting.

Key Responsibilities:

• Welcome and assist visitors, clients, candidates, and vendors, ensuring they are connected with the appropriate individual or department.
• Manage a busy phone line by answering incoming calls, providing basic assistance, and directing inquiries to the appropriate team members.
• Accurately record messages and ensure important calls and requests are communicated promptly.
• Maintain a professional, organized, and presentable reception and common-area environment.
• Provide general administrative assistance, including document preparation, scanning, copying, filing, and other office support.
• Receive, sort, and distribute incoming mail and packages while coordinating outgoing shipments as needed.
• Monitor front-office supplies and coordinate replenishment to ensure necessary materials are always available.
• Assist with scheduling meetings, appointments, and conference room reservations.
• Provide basic calendar and travel coordination support for leadership when needed.
• Assist the HR/People team and other departments with administrative projects and day-to-day requests.
• Help ensure the office operates smoothly by responding to employee, client, and vendor needs in a timely and professional manner.

Qualifications:

• 12 years of customer service, reception, administrative, or office support experience.
• Previous experience working in a professional or corporate office environment preferred.
• Strong verbal and written communication skills.
• Professional, approachable, and outgoing personality.
• Excellent organizational and time management skills.
• Comfortable handling a high volume of phone calls and competing requests.
• Proficiency with Microsoft Office Suite.
• High School Diploma or equivalent required. Bachelor's degree preferred.
• Ability to interact professionally with employees, candidates, clients, vendors, and visitors.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.