Administrative Coordinator

Administrative Coordinator

Join a growing family-owned company where your work makes a difference every day.

For over 30 years, Excel Dairy Service has proudly served the dairy industry throughout the Pacific Northwest. As a family-owned business located in beautiful Skagit County, we value hard work, teamwork, integrity, and maintaining a positive work environment as we continue to grow.

We are seeking a dependable, detail-oriented, and organized individual to join our team as an Administrative Coordinator. This position plays a key support role within our office and works closely with multiple departments to help keep daily operations running smoothly.

The ideal candidate is someone who enjoys variety in their work, takes pride in accuracy, and is willing to jump in and assist wherever needed.

What We Offer:

Full-time position (Monday-Friday)

Competitive pay based on experience

Medical Insurance

Dental Insurance

401(k)

HSA

Section 125 Plan

Paid Holidays

Paid Time Off (PTO)

Opportunities for growth and development

Primary Responsibilities :

Process payroll and maintain payroll-related records

Assist with Accounts Payable, including vendor invoices and utility accounts

Monitor and follow up on unbilled quotes and work orders

Prepare and maintain sales reports and operational reports

Track and calculate commissions

Assist with tax-related reporting and documentation

Complete DOT and other regulatory reporting requirements

Record and track hours for SAIF reporting

Process incoming and outgoing mail

Maintain accurate records and data entry across multiple systems

Additional Responsibilities:

Provide support for Accounts Receivable and other administrative functions as needed

Answer phones and assist customers when required

Assist with employee paperwork and administrative recordkeeping

Cross-train in various office functions to provide backup support

Support special projects and other duties as assigned

Desired Skills & Qualifications:

Previous office administration, bookkeeping, payroll, accounting, or customer service experience preferred

Strong attention to detail and accuracy

Excellent organizational and time-management skills

Strong communication and customer service abilities

Proficiency with Microsoft Excel, Word, and Outlook

Experience with accounting software, ERP systems, or payroll software is a plus

Bilingual (English/Spanish) is preferred but not required

Ability to manage multiple tasks and priorities effectively

Positive attitude and team-oriented mindset

Who We're Looking For:

We're looking for someone who is dependable, organized, and willing to learn. This position is ideal for a person who enjoys helping a team succeed, takes ownership of their work, and values being part of a company where people genuinely care about one another.

At Excel Dairy Service, every team member plays an important role in our success. If you're looking for a stable, long-term opportunity with a company that values its employees, we'd love to hear from you.

To apply, please submit your resume and a brief introduction or apply online at exceldairyservice.Com.