Office Manager

Job Posting: Office Manager – Ophthalmology Practice Location: Irvine, California Job Type: Full-Time Compensation: Competitive salary commensurate with experience + benefits package About the Practice We are a well-established, patient-focused ophthalmology practice in Irvine, CA, dedicated to providing exceptional eye care in a warm and professional environment. We are seeking an experienced and personable Office Manager to lead our administrative team and ensure smooth, efficient daily operations. Position Summary The Office Manager will oversee all non-clinical aspects of the practice, including office operations, staff supervision, billing, EHR management, MIPS compliance, and human resources functions. This is a key leadership role that requires strong organizational skills, excellent people skills, and healthcare administration experience. Key Responsibilities Manage daily office operations and workflow to ensure efficient patient flow and high-quality service Supervise, mentor, and support administrative and front-office staff Oversee patient scheduling, registration, and overall patient experience Manage billing, collections, insurance verification, and revenue cycle processes Maintain and optimize Electronic Health Records (EHR) systems Ensure MIPS (Merit-based Incentive Payment System) reporting and compliance Handle human resources functions including recruitment, onboarding, training, performance management, and employee relations Monitor and control office expenses, supplies, and vendor relationships Maintain compliance with HIPAA, OSHA, and other healthcare regulations Collaborate with the physicians and clinical team to support practice goals Address patient concerns and resolve operational issues promptly Qualifications & Requirements Minimum 3 years of progressive office management experience (healthcare or medical office strongly preferred) Proven experience with EHR systems (experience with ophthalmology-specific platforms a plus) Strong billing and collections knowledge, including insurance and patient accounts Direct experience with MIPS reporting and quality metrics Solid HR background including hiring, staff development, and employee management Excellent interpersonal and communication skills with a genuine ability to work well with people (patients, physicians, and staff) Strong leadership, organizational, and problem-solving abilities Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer systems High school diploma or equivalent required; college degree or healthcare administration certification preferred What We Offer Competitive salary Health, and vision insurance Paid time off and holidays Cal Savers Plan Supportive and collaborative team environment How to Apply Please send your resume and a brief cover letter highlighting your relevant office management, EHR/billing/MIPS, and HR experience to: View email address on click.appcast.io. Please reference “Ophthalmology Office Manager – Irvine” in the subject line We are an equal opportunity employer and value diversity in our workplace. Candidates with ophthalmology or multi-specialty medical office experience are encouraged to apply. Minimum 3 years of progressive office management experience (healthcare or medical office strongly preferred) Proven experience with EHR systems (experience with ophthalmology-specific platforms a plus) Strong billing and collections knowledge, including insurance and patient accounts Direct experience with MIPS reporting and quality metrics Solid HR background including hiring, staff development, and employee management Excellent interpersonal and communication skills with a genuine ability to work well with people (patients, physicians, and staff) Strong leadership, organizational, and problem-solving abilities Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer systems High school diploma or equivalent required; college degree or healthcare administration certification preferred #J-18808-Ljbffr