Accounts Payable Specialist

Accounts Payable Specialist

As an Accounts Payable Specialist, you will play a vital role in a growing accounting team and business. You will be responsible for interfacing with vendors and coworkers in other functions to drive efficiency and accuracy in accounting operations. This role is ideal for the accounts payable professional with a drive for continuous improvement and growth, a process-oriented mindset, and attention to detail. The successful candidate will understand the service-oriented nature of this role and have an ability to interact with individuals, both externally and internally, while balance competing priorities.

Responsibilities include:

• Review coding and/or code invoices in accordance with policies.
• Monitor open purchase orders and work with procurement and other functions to assess status.
• Ensure invoices have proper approval prior to payment.
• Correspond with vendors via phone or email.
• Actively communicate with internal colleagues regarding invoicing and payments.
• Prepare batch check runs, wire transfers, and ACH transactions.
• Investigate and resolve issues identified with processing of invoices and purchase orders.
• Process and communicate payment remittance information as needed.
• Coordinate and file annual Form 1099 tax forms.
• Collaborate with Procurement colleagues to ensure vendor documentation and information is current, compliant, and accurate (e.g., Form W-9).
• Assist with monthly closing activities.
• Propose and implement process improvements as needed.
• Ad hoc assignments and special projects as required.