Executive Assistant/Legal Assistant

Legal Executive Assistant

Reeves Law Firm | Decatur, Alabama

Mission

To support the efficient operation of the law office through organization and preparedness.


This role provides support with legal casework and executive responsibilities while serving as a detail-oriented, proactive, and confidential partner to the attorney.

Key Responsibilities

Case Work
• Track court dates, hearings, and discovery deadlines on the litigation calendar and raise them early.
• Draft, format, and proof pleadings, discovery, subpoenas, and correspondence. E-file through Alacourt and AlaFile for Alabama courts.
• Review documents before they leave the office for dates, names, case numbers, parties, and deadlines.
• Order, organize, and summarize medical records, police reports, and discovery documents.
• Keep client files current and complete in the firm's case management system.
• Prepare exhibits and organize evidence for depositions, mediations, and trial.
• Communicate with clients, courts, opposing counsel, experts, and vendors.

Executive Support
• Keep a running list of the attorney's commitments, follow-ups, and loose ends.
• Manage the attorney's calendar, correspondence, travel, expenses, and priorities.
• Screen calls and email.
• Prepare agendas and follow-up lists.
• Assist with tasks and projects outside of the office - an errand, project, etc. Over time the role may grow to include helping supervise other staff.

Marketing
• Keep the firm's marketing calendar moving. Schedule content and coordinate blog, newsletter, and video production across platforms.
• Book, set-up and staff public-relations and promotion events.
• Maintain marketing materials, branding assets, and photos. Track what is working.

Competencies
• Attention to Detail
• Ownership
• Persistence
• Honesty/Integrity
• Organization and Planning
• Follow-Through on Commitments
• Intelligence
• Creativity/Innovation
• High Standards
• Listening Skills
• Openness to Criticism and Ideas

Required Experience & Skills
• Bachelor's or associate degree preferred; strong candidates without a degree will be considered.
• Entry-level position - no legal or law-related experience required. Training provided.
• Quick learner who takes to new software easily.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Keeps client and firm information strictly confidential.

Position Details

Schedule: Full-time, in-office

Compensation: $30 per hour

Benefits: Flexible hours