Administrative Assistant (Public Sector Pipeline)

Job Description
About Fieldstrom Staffing

Fieldstrom Staffing provides streamlined workforce solutions across Indiana, operating on a Cost Leadership model that delivers top-tier service with minimal administrative overhead. We are an officially certified 51% veteran-owned firm dedicated to connecting qualified professionals with robust public sector and commercial operations.

Position Overview

Fieldstrom Staffing is actively building an advanced talent pipeline of experienced Administrative Assistants for upcoming municipal, county, and state-level agency contracts throughout the greater Indianapolis area. Candidates entering this pipeline will be pre-vetted against standard clerical, office machine operation, and technical classification benchmarks, ensuring immediate eligibility for rapid deployment when government requisitions go live.

Key Responsibilities

• Provide comprehensive clerical and administrative support to agency managers, departmental staff, or program directors.
• Manage high-volume data entry, records processing, document imaging, and digital archiving with a high degree of accuracy.
• Answer, screen, and route inbound phone calls, managing digital correspondence and calendar scheduling without operational friction.
• Prepare, edit, and format official agency reports, memos, spreadsheets, and public-facing correspondence.
• Maintain organized physical and digital filing systems in strict compliance with public record maintenance protocols.
• Assist the public, agency clients, or vendors by providing straightforward, professional information and resolving routine inquiries.

Requirements
Qualifications & Requirements

• Experience: Minimum of 1-2 years of experience in an administrative support, clerical, data entry, or office management role (public sector or state agency experience is highly preferred).
• Technical Skills: Proficiency in standard office productivity software, database management, and digital CRM/HCM tracking tools.
• Compliance Screening: Candidates must successfully clear Fieldstrom's proprietary HR Compliance Protocol , which includes comprehensive skills verification, standard background screening, and fundamental compliance training prior to deployment.
• Core Competencies: Exceptional organizational skills, high speed and accuracy in data entry, strong verbal and written communication, and the ability to operate autonomously in a fast-paced, remote-first or hybrid office architecture.