Front Desk Coordinator

Job Description

Job Description

We are looking for a Front Desk Coordinator to support daily front-of-house operations in Bellingham, Washington. This Contract position is ideal for someone who creates a welcoming experience for visitors while keeping administrative and facility-related tasks organized. The role combines reception coverage, phone support, guest assistance, and coordination duties to help the workplace run smoothly.

Responsibilities:
• Welcome visitors, direct them appropriately, and provide a detail-oriented first point of contact for the office.
• Manage a multi-line phone system by answering incoming calls, transferring callers, and relaying accurate messages in a timely manner.
• Assist guests and employees with front desk and concierge-style support, helping resolve routine questions and service needs.
• Handle day-to-day administrative work such as scheduling, document preparation, data entry, and general office coordination.
• Support facility-related activities by monitoring shared spaces, reporting issues, and helping maintain an orderly office environment.
• Coordinate with internal teams and external vendors to ensure front desk, office, and visitor processes operate efficiently.
• Maintain organized records, supplies, and correspondence to support smooth daily operations.
• Provide dependable coverage at reception while balancing multiple requests with care and attention to detail.• Prior experience in a front desk, receptionist, customer service, or administrative support role.
• Ability to manage a multi-line phone system and respond to a high volume of inbound calls professionally.
• Strong interpersonal skills with the ability to deliver courteous concierge-style assistance to visitors and staff.
• Proven administrative support skills, including scheduling, recordkeeping, and general office coordination.
• Comfortable assisting with basic facilities coordination and communicating maintenance or workplace issues.
• Excellent verbal and written communication skills with strong attention to detail.
• Ability to stay organized, prioritize tasks, and work effectively in a fast-paced environment.