Executive Assistant to VP of HR

We are looking for an Executive Assistant to support VP of HR for a top media & entertainment company!

• Pay rate: $33.33-$36.66/hr based on experience

Responsibilities:

• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
• Review your leader’s schedule to build-in time for things like thinking, and getting to/from meetings in our sprawling campus;
• Understand the day’s priorities so you can be smart about how you direct outreach to your executive;
• Schedule conference rooms, meetings and virtual meetings;
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
• Read relevant newspapers and trade journals so you understand the mission of the office;
• Act as “casual buyer” of all office supplies for the department, and manage purchase orders and vendor contracts;
• Prepare regular reports and summaries -- you’ll have tasks that you “own” completely;
• Collaborate on projects across the Corp HR team and admin support staff
• Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including many who are quite senior in the organization;
• Mentor and train other support professionals in technology collaboration tools and soft skills like teamwork;
• Plan high-profile, complex events like movie premiers and offsites as well as smaller-scale gatherings such as service recognition and holiday events

Qualifications:

• At least 5 years supporting a Director or above and/or equivalent experience;
• Sharp written and verbal communication skills, including clean grammar and a robust vocabulary;
• Ability to multi-task and prioritize deadlines/deliverables;
• Strong proficiency with all types of computers and office equipment;
• Mastery of Microsoft 360 programs, especially Teams; good skills in SAP, Sharepoint and Concur; working knowledge of Outlook, Microsoft 360, PowerPoint, Excel
• A calm head and steady hand to deal with the unexpected;
• Confidence to learn new programs and technology when necessary;
• Complete reliability handling confidential information;
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships;
• Proactive approach to supporting your leader; looking ahead and managing calendar to account for travel time, space for heads-down time and lunch etc;
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
• Very strong organizational skills and attention to detail; and a professional demeanor, positive outlook and a can-do attitude.
• Education is important to us, here’s what we are looking for:
• Required : High school degree
• Preferred: Bachelor’s degree

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.#LI-CB1