Senior Subgrant Administrative Manager

Senior Subgrant Administrative Manager

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The Senior Subgrant Administrative Manager is responsible for leading all subgrant administration, compliance, and oversight for the Statewide Family Support Coordinator (SFSC) project. This role manages the full lifecycle of subawards using IRC's Partnership Excellence for Equality and Results System (PEERS) and ensures that subgrantees operate in compliance with California Department of Social Services (CDSS) requirements, funding regulations, and IRC policies.

The position plays a critical leadership role in ensuring timely, accurate disbursement of funds, maintaining strong internal controls, and supporting subgrantees through technical assistance and capacity building. Working closely with program, finance, compliance, and MEAL teams, the Senior Subgrant Administrative Manager contributes to high‑quality, compliant implementation across all 11 Regional Network Hubs and exercises independent judgment in areas with significant compliance and financial risk.

Major Responsibilities:

• Subgrant Lifecycle Management
• Compliance & Risk Management
• Fiscal Monitoring & Disbursement Oversight
• Subgrantee Support & Capacity Building
• Cross-Functional Coordination
• Reporting & Documentation

Job Requirements:

Education

• Bachelor's degree in Finance, Accounting, Business Administration, Public Administration, or a closely related field.
• Equivalent combinations of education and relevant professional experience may be considered.
• Master's degree in Business Administration, Public Administration, or a related discipline.

Experience

• Minimum 7 years of progressive experience in grants management, subaward administration, financial compliance, or a closely related area.
• Demonstrated experience managing complex, multi‑site or statewide grant‑funded programs.
• Strong experience with subrecipient monitoring, due diligence, risk assessment, and compliance oversight.
• Experience managing state and/or federally funded programs and interpreting applicable regulatory requirements.
• Proven experience overseeing budgeting, financial reporting, and audit‑related processes.
• Experience working with nonprofit or community‑based organizations as subgrantees or partners.
• Ability to manage multiple priorities, deadlines, and partner relationships in a fast‑paced environment.
• Experience with IRC systems such as PEERS, OTIS, or comparable grant management platforms.
• Experience providing training, coaching, or capacity building to implementing partners.
• Prior experience in humanitarian, refugee, or social service program contexts.

Working Environment:

• This position operates in a remote work environment, with periodic field engagement required to support partner oversight and program implementation.
• Requires semi‑frequent travel within California, including visits to Regional Network Hubs and subgrantee sites.
• Involves participation in in‑person and virtual meetings, trainings, convenings, site visits, and statewide coordination meetings.

Compensation: ($91,455 - $102,742). Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Professional Standards

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.