Accounts Payable Clerk

Job Title

Assist in the prompt and accurate payment of all expenses incurred by the district. Work under close supervision and follow established procedures to process purchase orders and invoices and maintain accounting records.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/Skills: Knowledge of basic accounting procedures Ability to use personal computer and software to develop spreadsheets, databases and do word processing Proficiency in use of calculator and office machines Ability to communicate effectively

Experience: One year accounting experience at clerical level

Major Responsibilities and Duties

Accounting

1. Receive and process for payment all accounts payable invoices, requisitions, purchase orders, etc.
2. Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
3. Detect and resolve problems with incorrect orders, invoices, and shipments.
4. Prepare and distribute paid invoices at designated times.

Data Entry

1. Input accounting data using personal computer.

Records and Reports

1. File office copies of checks, requisitions, invoices, and purchase orders.

Other

1. Communicate current status of purchase orders and invoices to campus staff.
2. Prepare correspondence using personal computer or typewriter.
3. Receive incoming calls, answer questions, and direct calls to the proper party.
4. Keep informed of and comply with state and district policies and regulations concerning primary job functions.
5. Reconcile discrepancies with vendor and or staff.
6. Distribute or mail checks.

Supervisory Responsibilities

None.

Equipment Used: Copier, calculator, computer, typewriter, and printer.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting : Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours ; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress Occasional districtwide and statewide travel; frequent prolonged and irregular hours.