Warehouse Manager

Job Description

Job Description

Position: HVAC Warehouse & Fleet Manager

About Us:
Guaranteed Service provides residential heating, cooling, plumbing, and electrical services throughout New Jersey and Staten Island. We take pride in delivering quality service with professionalism and care, and we’re looking for a Warehouse & Fleet Manager to join our growing team.

What You’ll Do:
As the Warehouse & Fleet Manager, you’ll oversee the daily operations of our warehouse and company vehicles to ensure our field teams have the equipment, materials, and support they need to succeed. This role is essential in keeping our trucks, warehouse, and installation workflow organized, efficient, and fully operational.

Fleet Management

• Oversee daily operations of company vehicles, including scheduling, maintenance, inspections, and repairs
• Monitor vehicle usage, fuel consumption, and overall performance
• Ensure compliance with safety regulations, licensing, and insurance requirements
• Maintain accurate fleet records and service logs

Trucks

• Set up trucks for new employees, including installing shelving and organizing truck layouts
• Ensure all trucks are properly stocked with required tools, materials, and equipment
• Maintain consistent truck stock levels and replenish as needed
• Monitor GPS systems and vehicle cameras to ensure they are functioning properly at all times
• Address and coordinate repairs or replacements for any malfunctioning GPS or camera equipment
• Conduct periodic inspections to ensure cleanliness, organization, and readiness

Warehouse Organization & Inventory

• Organize and maintain a clean, efficient warehouse layout
• Track inventory levels and manage incoming/outgoing equipment
• Ensure proper storage and handling of tools and materials
• Conduct regular inventory audits
• Coordinate scrap metal drop off and maintain dumpsters

Warehouse Staffing & Scheduling

• Develop and manage schedules for warehouse employees to ensure consistent coverage during operating hours
• Maintain a fully staffed and operational warehouse at all times
• Coordinate part and equipment deliveries from warehouse staff to field employees as needed
• Adjust staffing and delivery coordination based on workload and installation demands

Installation Equipment Staging

• Prepare and stage equipment and materials for upcoming HVAC installations
• Ensure that any job sold before 5:00 PM is fully staged the same day
• Coordinate with installation teams to ensure all required items are ready and accurate
• Verify quality and completeness of staged materials before deployment

Vendor Invoices & Pricing Accuracy

• Review and verify all vendor invoices for accuracy, including pricing, quantities, and delivered items
• Ensure all delivered equipment matches purchase orders and agreed pricing
• Resolve discrepancies with vendors in a timely manner
• Maintain organized records of invoices and approvals

Documentation & Paperwork

• Create, organize, and manage installation paperwork and job packets
• Ensure all documentation is accurate, complete, and delivered on time
• Maintain records of completed installations and associated materials

Coordination & Communication

• Work closely with operations, project managers, and installation teams
• Identify process improvements to increase efficiency and reduce downtime
• Assist with scheduling logistics as needed

What We’re Looking For:

• Experience with HVAC equipment
• Strong organizational and time management skills
• Ability to manage multiple moving parts in a fast-paced environment
• Strong communication and problem-solving abilities
• Experience with fleet management, warehouse operations, inventory, or logistics preferred
• High attention to detail and accuracy
• Dependable, proactive, and team-oriented mindset

Why Join Us:

• Competitive pay based on experience
• Medical, dental, vision, and life insurance
• 401(k)
• PTO and holiday pay after 90 days
• Training and growth opportunities
• Positive, supportive work environment
• Year-round, full-time employment