Administrative Assistant, Lower School

Perkins helps children with disabilities find their place in the world. An international NGO, we are committed to delivering best-in-class education to children, providing immersive training and support to professionals and families, advocating for inclusion, and accelerating innovation for people with disabilities. At Perkins, we think courageously, act collaboratively, and we own our work. Join a supportive community committed to growth where your work makes a difference. What you can expect as an Administrative Assistant, Lower School Perkins is seeking a highly organized, welcoming Administrative Assistant to manage the front office and provide vital administrative support for our Lower School. In this role, you will be the central hub of our Lower School - fielding day-to-day questions from students, staff, and families , ensuring daily school operations run smoothly. Under the supervision of the Education Director or Assistant Education Director, you will handle everything from clerical functions and report preparation to managing small-scale projects with discretion and care. Lower School Office Management: Greet scheduled visitors, answer and route program telephone calls, and manage incoming/outgoing physical and electronic mail. Student & Staff Support: Act as the primary point of contact to assist Lower School students and department staff with daily questions and needs. Clerical & Document Support: Plan and perform a wide variety of administrative duties. Prepare correspondence, forms, requisitions, flyers, and notices for Lower School activities from brief verbal or written instructions. Calendar & Meeting Coordination: Maintain the department calendar, support coordinate supervisor schedules, arrange internal and external meetings and reserve/prepare facilities for events . Information & File Management: Disseminate information regarding program policies, procedures, and regulations. Locate, attach, and manage electronic files. Support our continued effort to phase out physical files (including scanning, copying, and filing) while maintaining strict confidentiality on sensitive student matters. Logistics & Supplies: Order and maintain building supplies while preparing and processing monthly school credit card and expense documentation. We’d love to talk with you if you have many of the following: Proficient in Google Suite. Proficiency with PowerSchool, Salesforce, and/or Adobe Acrobat is a major bonus. Strong verbal and written communication skills. Ability to work efficiently in a fast-paced environment. Strong organizational skills and the common sense to carry out instructions furnished in written, oral, or diagram form. Proven ability to work effectively with vulnerable populations and use high levels of discretion when dealing with privileged or sensitive student matters Strong work ethic Education/Experience: Minimum: High School Diploma (or equivalent) with 2 years of related office experience and/or training preferred. Preferred: Associate degree from a two-year college or technical school with six (6) years of related office experience and/or training (or an equivalent combination of education and experience). The following shared salary range is what Perkins reasonably expects, in good faith, to pay for the position. The applicable range could differ based on experience and qualification. $21.15-$29.88 Perkins offers a comprehensive benefits package for part time and full time employees, including: Medical, Dental & Vision Insurance Wellness programs available. Health Reimbursement Arrangement (HRA) Flexible Spending Accounts Employer-Paid Life & Long-Term Disability Insurance 401(k) Plan with employer match Education Benefits: Tuition reimbursement day one Paid Time Off Extras: Employee Recognition Programs, EAP, legal services, referral bonuses, credit union access, pre-tax MBTA passes and more! Perkins is a mission-driven community that supports your well-being at work and beyond. We are located in the heart of Watertown, adjacent to the Charles River and less than 1 mile from food & entertainment at Arsenal Yards. Perkins is an equal opportunity employer. View the Perkins Notice of non-discrimination. Through Perkins’ core programs and services, we work to fulfill our mission of serving children and young adults with multiple disabilities and their families around the globe, as well as the educators, professionals and researchers who support them, by focusing on innovation and excellence in educational services, accessibility and professional development. At Perkins, diversity and inclusion are at the core of our mission and we firmly believe that people with different backgrounds and experiences bring unique and necessary perspectives. If you are interested in an opportunity and your past experience doesn’t match every requirement listed in the job description, we wholeheartedly encourage you to apply. You may be a great fit for this opportunity or others at Perkins.