Assistant Project Manager

Job Description

Job Description

JOB SUMMARY

The Assistant Project Manager (APM) assumes accountability for accurately and punctually managing project documentation. The APM is a clear communicator who informs the Superintendent of critical issues that impact the execution of the Work. As the supervisor of the engineering team, they manage performance, delegate tasks, and monitor progress of the team to ensure successful project completion. Client advocacy for both internal and external customers should be clearly demonstrated in the Assistant Project Manager’s approach, communications, work product, and results.

JOB SCOPE & ESSENTIAL FUNCTIONS

Primary Accountabilities

• Ensure safety, quality, and contractual risk management through use of the Project Risk Profile
• Accurately and punctually report status on RFIs, change management logs, 3-week schedules, quality program, submittal and procurement logs, MPR and other related reports as assigned
• Prepare commitment logs
  • Hold others accountable in a clear and consistent manner to meet timely commitments
• Lead submittal and procurement process
  • Manage subcontractors and consultants to ensure they meet timely commitments
  • Effectively communicate to get results from project team members, escalating critical issues to supervisor when appropriate
  • Ensure that all permanent materials are on the project when required
• Subcontractor Procurement
  • Coordinate the subcontractor procurement process
    • Verify subcontractors have been pre-qualified
    • Prepare and distribute subcontractor bid packages
    • Collect subcontractor bids
    • Review bids for accurate and complete information, which would include verification of compliance with specifications and contract documents
  • Prepare the bid evaluation forms and recommendation of award to be reviewed for final selection with project team
• Document Control
  • Assemble, distribute, and track document packages through the life of the project. When available, engage Project Engineer in this process
• Coordinate Change Management
  • Review contract documents for changes impacting schedule and cost
  • Distribute documents to appropriate trades with requests for price and schedule impact
  • Collect information from trades and assemble an estimate and proposal for review/approval with project team
  • When presented with field-initiated changes:
    • Provide proper notification of changes to Owner per contract
    • Determine and clarify how change will be managed and priced internally within Pankow
    • Communicate with Superintendent the impact to the Work
• Fully leverage CMiC Pankow standard work processes to manage job accountabilities, e.g. forecasting, maintaining PCIs, document control
• Manage the engineering team (Pankow Project Engineers and Pankow Consulting Engineers) and provide feedback on a consistent and frequent basis
• Assign areas of responsibilities and provide clear direction
• Conduct regular staff meetings to set clear expectations; receive feedback and provide guidance to the Pankow team
• Manage the closeout process to meet contractual agreements and follow the Pankow post-construction process
• Execute pay application process by managing the Pankow Standard Work Process

Secondary Accountabilities

• Participate in RFQ/RFP Response or Negotiation Process (for new opportunities)
• Assist Regional Director of Operations in tracking and completing Warranty Work

QUALIFICATIONS

Education/Training

• Bachelor’s degree in construction related field preferred
• Professional designations desirable

Knowledge/Skills/Abilities

• Design-build construction management

Work Experience

• A minimum of 5+ years of jobsite and/or project management experience is typical and preferred