Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support daily office operations in Florida. This is a position for someone who enjoys balancing front-desk interaction, phone support, and accurate administrative coordination in a fast-paced setting. The ideal candidate brings strong communication skills, a strong customer service approach, and the ability to manage multiple priorities with care and accuracy.

Responsibilities:

• Manage incoming calls and greet visitors courteously, providing helpful assistance and directing inquiries to the appropriate contacts.

• Perform a range of office support tasks, including document preparation, record maintenance, and general administrative coordination.

• Enter and update information in internal systems with a high level of accuracy and attention to detail.

• Support daily reception activities by maintaining an organized front office environment and ensuring smooth communication flow.

• Use Microsoft Office applications to create correspondence, update spreadsheets, and maintain routine reports.

• Assist with order, customer, or operational data management through platforms such as DockMaster and Shopify when needed.

• Coordinate multiple assignments at once while meeting deadlines and maintaining service quality.

• Provide clear written and verbal communication with customers, coworkers, and other stakeholders in a thorough and attentive manner.

• Previous experience in an administrative, office support, or receptionist role.

• Strong background in customer service with a detail-focused phone presence.

• Proficiency with Microsoft Office Suite is required.

• Experience handling inbound calls and managing front-desk or office communications.

• Accurate data entry skills with strong attention to detail.

• Ability to multitask effectively and stay organized in a busy work environment.

• Excellent written and verbal communication skills.

• Familiarity with DockMaster, POS system and Shopify is preferred.