Office Administrator

Job Description

Job Description

Halvik Corp delivers a wide range of services to 13 executive agencies and 15 independent agencies. Halvik is a highly successful WOB business with more than 50 prime contracts and 500+ professionals delivering Digital Services, Advanced Analytics, Artificial Intelligence/Machine Learning, Cyber Security and Cutting-Edge Technology across the US Government. Be a part of something special!

Position Summary

The Office Administrator plays a critical operational role in establishing and maintaining the daily administrative functions of a new, secure facility. This position demands a high level of discretion, rigorous attention to detail, and proactive management to support initial office setup, physical security protocols, and seamless workplace operations.

Key Responsibilities

• Front Desk & Access Control: Manage the reception area for a secure environment, strictly enforcing visitor protocols, managing badge issuance, logging guests, and coordinating with management.
• Deliveries & Secure Logistics: Receive, screen, and log incoming mail, and packages.
• Onboarding & Offboarding Support: Facilitate HR logistics for new hires and departing staff, including issuing security credentials, preparing workstations, tracking asset inventory, and coordinating access clearances.
• Facility & Maintenance Oversight: Coordinate general office maintenance, partner with building management for vendor access, and oversee the upkeep of physical infrastructure while adhering to security policies.
• Administrative & Inventory Management: Maintain optimal stock levels of general office supplies, administrative materials, and staff breakroom provisions, ensuring inventory controls are strictly followed.
• New Facility Setup: Spearhead logistics, spatial organization, and operational workflow deployments required for the brand-new facility's launch and ongoing stabilization.
• Events & Meeting Facilitation: Plan, coordinate, and execute internal events and recurring operational meetings, including Project Management Reviews (PMRs).
• Special Projects: As assigned by management.

Qualifications

• Prior experience in office management, corporate administration, or facilities coordination-ideally within a secure or restricted-access environment.
• Demonstrated ability to handle sensitive information with discretion, maintaining strict confidentiality.
• Exceptional organizational skills with the capacity to manage intense initial setup phases and shifting priorities.
• Professional communication skills and a customer-service-oriented approach to internal and external stakeholders.
• Proficiency with standard administrative software and asset-tracking tools.

Privacy Policy – Halvik Corp

Halvik offers a competitive full benefits package including:

Company-supported medical, dental, vision, life, STD, and LTD insurance

Benefits include 11 federal holidays and PTO

Eligible employees may receive performance-based incentives in recognition of individual and/or team achievements.

401(k) with company matching

Flexible Spending Accounts for commuter, medical, and dependent care expenses

Tuition Assistance

Charitable Contribution matching

Halvik Corp is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Halvik's pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.