Logistics Coordinator

Job Description

Job Description

WHO WE ARE…

ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes.

With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients—powered by AI, integrated creative, and next-gen content strategy —and for the business itself, driving both revenue and enterprise value.

JOB SUMMARY:

The Logistics Coordinator plays a vital role in managing the transportation and shipping processes that support all ASTOUND projects. This individual will coordinate all shipments, ensuring that transportation is booked, necessary documentation is prepared, and schedules are meticulously maintained. The Logistics Coordinator will collaborate closely with Project Management and the Warehouse/Logistics Manager, and in compliance with the directives and/or framework agreements settled by Procurement, to ensure smooth and timely movement of goods, both domestically and internationally.

This position requires a proactive approach, the ability to problem-solve independently, and strong communication skills to ensure that all logistics operations meet deadlines and client expectations.

KEY RESPONSIBILITIES:

Transportation Coordination:

• Book all transportation services for materials, equipment, and goods to and from various job sites and warehouses.
• Work with carriers to schedule cost-effective and timely freight services.
• Track and manage all shipments, resolving any transportation-related issues in real time.

Shipping Documentation:

• Prepare and manage shipping documents, including bills of lading, packing lists, and relevant customs documentation for international shipments.
• Ensure compliance with all domestic and international shipping regulations.
• Manage the submission of customs paperwork, coordinating with brokers when necessary to ensure smooth customs clearance for international shipments.

Schedule Management:

• Maintain and update the shipping schedule to ensure all parties are aware of transportation timelines and key milestones.
• Coordinate shipment schedules with Project Management to meet project timelines and ensure efficient logistics planning.

Collaboration & Communication:

• Work closely with Project Management and the Logistics Manager to anticipate transportation needs and plan logistics for project materials.
• Regularly provide updates to internal teams regarding shipment statuses and potential delays.
• Act as the point of contact for any transportation issues, delays, or schedule changes.

Data & Reporting:

• Monitor and report transportation costs, comparing actual costs with budget estimates.
• Maintain records of shipments and logistics data to provide accurate reporting and historical insights.

QUALIFICATIONS:

• Previous experience in logistics, transportation coordination, or a related field.
• Experience with customs documentation for international shipments.
• Strong organizational skills with the ability to handle multiple tasks and meet deadlines.
• Excellent communication and problem-solving abilities.
• Proficiency in logistics software and Microsoft Office Suite.
• Experience in coordinating with multiple stakeholders, including vendors, carriers, and internal teams.
• Familiarity with international shipping regulations and customs processes.

THE VALUES YOU ALIGN WITH:

Just as important as the skills you bring to our team, is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market leading experiences for our clients.

• Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
• Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism.
• Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences.
• Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
• Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.
• Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.

BENEFITS AND COMPENSATION:

The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.

• Excellent Medical Insurance
• Excellent Dental Insurance
• Excellent Vision Insurance
• Paid Time Off, Holiday Pay
• 401K matching program after 90 days of employment
• 100% Company Life and Long-Term Disability Coverage
• Employee Referral Program

DIVERSITY COMMITMENT:

We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.