Administrative Coordinator for the Student Success Center

Job Title

Administrative Coordinator for the Student Success Center

Agency East Texas A&M University

Department During the application process the “My Experience ” page has a section provided “ Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. Use the Upload button to add each document. You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB. All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help. Please provide the following documents

: Transcripts (Unofficial will be accepted with application. If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at

HR.A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. The Administrative Coordinator for the Student Success Center supports the internal operations and administrative functions of the Center and its affiliated units. This role focuses on coordinating departmental processes, preparing reports, tracking resources, facilitating purchases/travel, and streamlining workflows to enhance efficiency. The coordinator provides essential behind-the-scenes support that enables staff to deliver student success initiatives effectively while ensuring compliance, maintaining data integrity, and upholding policies such as FERPA and Texas A&M University System guidelines. This role, along with the Administrative Assistant it directly supervises, also helps set the tone for front-of-house in the Student Success Center suite by managing the student-staffed front desk area. Interpret, implement, and monitor East Texas A&M University and Texas A&M University System policies and procedures related to student success and Center operations, recommending improvements and new initiatives as appropriate for respective units (Academic Advising, Money Management, Student Career Preparedness, Student Transition & Support, Analytics & Academic Testing, Title III Programs). · Promote a healthy office culture that prioritizes the Center’s inward values (collaboration, respect, accountability, support, growth, and joy) and outward values (empowerment, responsiveness, professionalism, advocacy, hospitality, and partnership). · Coordinate expense and budget development, tracking, and reporting for the Center, ensuring accurate allocation and reconciliation across multiple departments. · Manage departmental travel, purchasing, and financial transactions (Famis, Canopy, AggieBuy, Emburse, Concur), and process invoices and service agreements across multiple departments; oversee inventory and maintenance of files, records, office supplies, and equipment. · Organize meetings and special events, and provide on-site support as needed; Manage submission and tracking of maintenance work orders for facilities and equipment. Manage Center-wide communications in writing and in person, including meetings and internal memos; Manage accurate and timely data entry of academic course updates, scheduling information, and curriculum changes directly into the Banner Student Information System. · Remain competent and current through self-directed professional learning, developing professional contacts with colleagues, engaging in professional development courses, and attending training and/or courses required. · Bachelor’s degree or the equivalent and three years of administrative support or secretarial experience or an equivalent combination of education and experience is required. ·

Working knowledge of or the ability to learn and use database applications, customer relationship manager (CRM) system, and other systems or applications that may be used within the University or division is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals is required. Work a flexible schedule beyond normal hours of 8:00 am to 5:00 pm, which may include weekend hours, is required. ·

Ability to sit for extended periods during scheduled shifts. and travel between multiple locations for off-site work assignments. ·

Proficiency with FAMIS/CANOPY, WorkDay, LaserFiche, SharePoint, Ellucian-Banner, Navigate EAB, Emburse and Concur is preferred. Administrative support experience within an academic unit/division in higher education is preferred. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred. SUPERVISION OF OTHERS: Professional staff (Administrative Assistant) and student workers, as needed. Comprehensive benefits

package including health, dental, vision, life, and long-term disability insurance. ·

ETAMU contributes

to employee health and basic life insurance premiums. · 12-15 days of

annual paid holidays

, plus up to eight hours of

paid sick leave and vacation

each month. · Automatic enrollment in the

Teacher Retirement System of Texas (TRS) ,

with optional additional retirement plans (ORP). ·

Academic Excellence: · ETAMU is ranked among the top 30% in five online degree programs

and offers national recognized academic programs. ·

Over 140 degree programs

, including nationally ranked online and graduate options. ·

First accredited institution

to offer a competency-based bachelor’s degree in

criminal justice

. ·

Distance education

offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online. State-of-the-Art Facilities: · Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building

, featuring a state-of-the-art

simulation hospital

and a 1,300-acre agricultural research farm

. Engage with over 95 student organizations

and 14 NCAA Division I athletic teams

, contributing to a thriving campus community. Facebook

,

Twitter

,

Instagram

,

YouTube

,

LinkedIn

,

and

ETAMU News

Equal Opportunity/Veterans/Disability Employer.