Executive Administrative Assistant

Executive Administrative Assistant Location: Charlotte, NC Job Type: Contract Schedule: Hybrid — minimum 3 days onsite per week Parking: Candidate is responsible for parking expenses. Position Summary We are seeking an experienced Executive Administrative Assistant to provide confidential administrative support to multiple senior-level executives within Global Technology. The ideal candidate will be highly organized, proactive, detail-oriented, and comfortable managing complex calendars, executive travel, expenses, meetings, correspondence, and competing priorities in a fast-paced environment. Key Responsibilities Provide executive administrative support to multiple senior-level executives. Manage complex executive calendars, including meetings, telepresence, travel, and scheduling conflicts. Coordinate domestic and international travel arrangements and detailed itineraries. Process and prepare executive expense reimbursements. Coordinate staff events, meetings, off-sites, and other department activities. Prepare meeting minutes, agendas, correspondence, memoranda, and related documentation. Communicate with executives, senior management, line management, and external organizations to gather and convey information. Respond to executive requests and correspondence in a timely and professional manner. Maintain accurate and confidential records. Assist the site leader with site-specific activities, access management, and organization. Proactively identify scheduling conflicts and resolve them efficiently. Manage multiple priorities, projects, and activities while meeting deadlines. Support various administrative functions for department leadership. Handle sensitive and confidential information with a high degree of discretion and integrity. Required Qualifications 3+ years of experience as an Administrative Assistant, Executive Assistant, or comparable role. Demonstrated experience supporting senior-level executives . Strong proficiency with Microsoft Office Suite . Excellent calendar management and organizational skills. Experience coordinating complex travel arrangements and itineraries. Experience managing executive expenses and reimbursements. Strong written and verbal communication skills. Ability to work independently and manage multiple competing priorities. Ability to work effectively in an urgent, deadline-driven environment. Exceptional attention to detail and quality control. Proactive, professional, and service-oriented approach. Ability to handle confidential and sensitive information appropriately. Preferred Qualifications Previous Global Technology experience. Strong executive presence and interpersonal communication skills. Experience using Microsoft Copilot or other AI productivity tools. Experience supporting multiple executives in a large corporate environment. #J-18808-Ljbffr