Climate Adaptation Planning Program Project Assistant

Role Description

Support the Bristol Bay Climate Adaptation Planning Program by providing administrative, logistical, and research assistance to the Program Manager and project team.

Qualifications

• High School Diploma or equivalent with three years of office experience (Required)
• Three years of similar knowledge and experience (Preferred)
• Significant offsetting characteristics may substitute for certain specifications

Requirements

• Strong organizational, writing, and reading skills
• Willingness to develop skills related to the project's range of activities
• Ability to work with supervisor directives, paying close attention to detail, and with minimal supervision
• Ability to independently track multiple tasks and provide follow-through to meet timelines and funding requirements
• Basic knowledge of Microsoft 365 including Outlook and Excel
• Physical requirements vary between non-medium work and lifting light to heavy items
• Familiarity with the Bristol Bay area, people, and cultures is desirable
• Willing and able to arrange travel throughout the region

Benefits

• Wage: $17.00/hr ($33,150/yr) - $40.35/hr ($78,683/yr)
• Grade Range: Class 6 - Project Assistant I to Class 9 - Project Assistant IV
• Employment Type: Part-Time - Project-Based
• FLSA Status: Non-Exempt
• Tagged as: Remote (in-region)

Job Results

• Developing a basic understanding of program funding sources, regulations, functions, policies, and procedures
• Assisting with procurement, inventory management, and supply distribution
• Performing clerical duties, including copying, faxing, filing, and data entry
• Preparing correspondence and maintaining logs of program activities
• Assisting with travel arrangements and processing travel reports
• Managing a shared calendar for project planning activities and events
• Managing and updating information on the Bristol Bay Climate Adaptation Program website page
• Assisting with data collection for grant performance tracking, evaluation, and reporting
• Conducting research and outreach, including contacting tribal organizations, agencies, and community members via phone, email, and surveys
• Helping to organize and facilitate program-sponsored meetings, ensuring accessibility and engagement
• Coordinating meeting logistics, including invitations, venue reservations, catering, and equipment setup
• Assisting the Program Manager and collaborative team with PowerPoint presentations and materials related to climate adaptation efforts
• Preparing meeting agendas and packets and ensuring timely distribution
• Recording and summarizing meeting notes or minutes for program documentation
• Communicating frequently with the Supervisor
• Keeping a daily log of relevant statistics
• Preparing a comprehensive monthly report
• Scheduling well-planned trips if necessary to provide services, participate in training, and workshops
• Measuring accomplishments against desired outcomes
• Participating and collaborating with internal planning teams and similar groups to improve the overall effectiveness of the program
• Agreeing to BBNA's policy on confidentiality, keeping confidential information secure
• Welcoming new and different work requirements; exploring new opportunities to add value to the organization
• Helping others accomplish related job results as and where needed

Reports To

Program Manager; Environmental

Duty Station

Bristol Bay Region